Human Resources Assistant II

Job Summary

The Travis County Sheriff's Office is seeking a dedicated and professional Human Resources Assistant II to serve as a trusted resource for law enforcement, corrections, and civilian staff. This position will serve as a key point of contact for applicants as they move through the hiring process.

The Human Resources Assistant II works under moderate supervision and normally receives detailed instruction on work assignments. Supports Human Resources management activities in various divisions throughout the organization. Assists in administration of Human Resources management programs. Performs Human Resources support activities and maintains confidentiality regarding Human Resources related issues.

Travis County offers a premier Total Rewards Package that includes a highly rated retirement plan, vacation, and sick leave, 3 personal holidays, 12 company holidays, longevity pay, tuition reimbursement, medical, dental, and vision, and a free employee health care clinic.

DISTINGUISHING CHARACTERISTICS:

This is a job classification within the Human Resources job family.

Duties and Responsibilities

• Partners with Human Resources, Recruiting, and Background Investigators to support applicant processing and ensure accuracy, thoroughness, and timeliness of hiring.
• Provides support as needed in the HR Assistant II role across HR functions and may serve as coverage for the front lobby/reception area.
• Assists with coordination and administration of applicant testing, including support at off-site locations as needed.
• Coordinates administrative processing of new hires and terminations. Processes applications, pre-employment screening, testing, scheduling interviews, meetings, training sessions, conducting employment verifications, responding to applicants regarding job openings, and responding to departmental and other inquires related to Human Resources issues. Prepares job postings and job descriptions, as required.
• Logs data and assists with maintaining personnel and/or payroll files and other records.
• Assists in the administration and communication of policies and procedures. Responds to requests from employees, applicants, public, management, and other County departments regarding health insurance, billings, employee benefits enrollment, hiring procedures, job requirements, and training. Processes required forms and provides recommendations concerning procedures and personnel issues, as required.
• Prepares, processes and monitors actions in SAP and coordinates with payroll personnel ensuring conformity to State and Federal laws and regulations and County policies.
• Processes and logs various personnel actions including employee performance appraisal forms, and timesheet moves in SAP.
• Assists with TCOLE documentation.
• Assists in evaluating jobs, preparing job descriptions, conducting internal and external surveys to compile information, and analyzing information for reports and presentations.
• Drafts, develops and processes memos, letters, reports, newsletters, forms, and other documents.
• Assists with payroll functions, and maintaining training records and data. Researches and produces Human Resources related statistical reports and presentations, as required.
• Advises management and employees on Human Resources issues and Sheriff's Office Policy.
• Assists with collecting information for Open Records Requests.
• Assists with collecting information for TCOLE Secure Share.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience: Associate's degree in Personnel Management, Human Resources Management, Business Administration or a directly related field AND three (3) years of administrative experience supporting Human Resources activities; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. Licenses, Registrations, Certifications, or Special Requirements: Applicants are required to attach a resume with the online application. Preferred : Specialized coursework in the area of Human Resources. Bachelor's degree in Personnel Management, Human Resources Management, Public Administration, Business Administration. Valid Texas Driver's License. Knowledge, Skills, and Abilities: Knowledge of:

• File management and techniques.
• County policies, procedures and terminology.
• Principles and practices of Human Resources management.
• Federal, State, and Local regulations and laws pertaining to employment, Workers Compensation, Americans with Disabilities Act, Family Medical Leave Act, Fair Labor Standards Act.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Resolving complex problems.
• Conducting research and presenting information.
• Compiling data and generating reports.
• Both verbal and written communication.

• Maintain confidential data and information.
• Create effective filing systems and retrieve and disseminate information.
• Work independently and accomplish department/division objectives.
• Compile HR data and to write clear and comprehensive reports.
• Perform multitasking.
• Explain information.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions. This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position. Work Hours: Generally 8:00 AM to 5:00 PM; Monday through Friday. Will be required to work some weekends Department: Sheriff Location: Austin, TX This position is in person Drug and Alcohol Test Required Criminal, Credit, Driving, Education, and Employment Background Check Required