Senior Administrative Assistant

Senior Administrative Assistant

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Principal duties and responsibilities include:

• Managing and maintaining executive schedules, including appointments, meetings, and travel arrangements.
• Preparing, reviewing, and editing reports, presentations, and other documents.
• Handling incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organizing and maintaining office files, both electronic and physical.
• Scheduling, coordinating, and facilitating meetings, including preparing agendas, taking minutes, and following up on action items.
• Arranging logistics for internal and external meetings, including room bookings and catering.
• Serving as the primary point of contact between executives and internal/external stakeholders.
• Drafting and distributing memos, announcements, and other communications as directed.
• Overseeing office supplies inventory, ordering, and distribution.
• Ensuring office equipment is properly maintained and serviced.
• Coordinating with IT for technical support and equipment needs.
• Assisting in the planning and execution of special projects and events.
• Monitoring project timelines and ensuring deadlines are met.

The Senior Administrative Assistant will provide administrative and project support to the Neurological Clinical Research Institute (NCRI) Project Management team. The position requires a high degree of flexibility and independence, with the ability to multitask and prioritize tasks in a fast-paced environment.

Skills/abilities/competencies include:

• Excellent organizational and time management skills.
• Excellent customer service skills.
• Experience with MS Office (Word, Excel, PowerPoint).
• Independent judgment and problem-solving skills.
• Careful attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work well under pressure and under deadline.
• Ability to handle sensitive information.
• Ability to work independently and flexibly, but as part of a team.
• Strong professionalism.

Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred.

Experience: Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred.

Additional job details:

• Remote Type: Hybrid
• Work Location: 399 Revolution Drive
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $20.84 - $29.79/Hourly

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io.