Receptionist

Job Description

Job Description

Description:

The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization as well as contribute to the efficiency of our business by providing personalized and timely support to executive members.

Requirements:

Essential Functions

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs calls to appropriate parties; takes messages and schedules appointments.
• Acts as a point of contact among executives, employees, clients and other external partners.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Schedules interviews as needed for hiring managers.
• Maintains and distributes phone list. 
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Keeps up with office supply inventory, replenish supplies in the break rooms.
• Maintain appearance and organization of the lobby and breakrooms.
• Maintain inventory and order breakroom and janitorial supplies.
• Facilitates new hire orientation and issues swag. 
• Performs other duties as needed.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic understanding of administrative and clerical procedures and systems.
• Ability to function well in a high-paced environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least one years of administrative and clerical experience required.

Working Conditions

• Work is generally performed within an indoor office environment utilizing standard office equipment.
• General office environment requiring frequent sitting, dexterity of hands and fingers to operate a computer keyboard and mouse, walking and standing for long periods of time, and lifting of less than 20 pounds. 
• Travel is not required.