ADMINISTRATIVE SECRETARY III

Administrative Secretary III

Job Location: Arizona State Prison Complex (ASPC) Phoenix

2500 E. Van Buren St.

Phoenix, AZ 85008

Salary: $33,800.00 Grade: 14 Closing Date: Open Until Filled

Job Summary: Are you exceptional with organization and customer service?

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated individual to perform full administrative secretarial functions of a responsible and confidential nature for the Complex Warden at the Arizona State Prison Complex Phoenix.

This is your opportunity, Apply today!

Job Duties:

• Composes correspondence and replies to correspondence on routine matters
• Computer usage
• Compiles and prepares weekly and monthly reports
• Updates department policy manual
• Types meeting minutes
• Completes special projects
• Timekeeping
• Creates, organizes, and maintains confidential/administrative files
• Logs, tracks, copies and forwards responses for correspondence and documentation
• Responsible for maintaining files
• Collects and distributes all incoming and outgoing staff/department mail
• Answers, screens, and refers call appropriately
• Coordinates special events, meetings and fundraising events
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs): Knowledge of:

• Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
• Written and verbal communication
• Grammatical formatting using concise, specific, and grammatically correct non-technical language
• Computer usage and various software programs (Spreadsheet software, Microsoft Office and Google Suite)
• Techniques in screening incoming calls, visitors, and telephone calls
• Working in managing a budget

Skill in:

• Problem-solving and interpersonal skills
• Excellent communication skills both written and verbal
• Tact in dealing with the public and staff both in-person and via telephone
• Handling multiple tasks
• Self-motivation and working under minimal supervision
• Work as a team member
• Time management
• Employee time sheets and timekeeping

Ability to:

• Provide effective assistance to employees
• Work effectively with others
• Investigate and resolve problems
• Plan, coordinate activities, and establish priorities
• Develop effective operating procedures
• Work effectively under a short deadline
• Maintain confidentiality
• Work in a prison environment

Selective Preference(s): Prefer two (2) years of professional office experience and proficiency in Google Suite/Google workspace, Microsoft Word, Excel, PowerPoint and e-mail. Pre-Employment Requirements: Employment is contingent on the selected applicant passing a background investigation and drug test.

Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling View phone number on click.appcast.io. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.