Office Administrator

The Administrator is responsible for providing professional administrative support to ensure efficient office operations. This role serves as the first point of contact for visitors and callers manages front desk activities processes customer orders and prepares accurate invoices. The Administrator plays a key role in maintaining customer satisfaction through timely communication attention to detail and effective coordination with internal departments.

Essential Duties and Responsibilities

• Greet and assist visitors customers and vendors in a professional and courteous manner.
• Answer and direct incoming telephone calls and emails.
• Maintain a clean organized and professional reception area.
• Distribute mail and manage incoming and outgoing correspondence.
• Coordinate visitor sign-in procedures and office safety and security protocols.

• Prepare and process customer invoices accurately and in a timely manner.
• Verify pricing quantities and other billing information.
• Monitor invoice status and assist with collections as needed.
• Respond to customer inquiries regarding invoices and account balances.
• Maintain organized invoicing and financial records.

• Perform data entry and maintain filing systems.
• Prepare reports correspondence and other administrative documents.
• Assist with order entry and customer communication as needed.
• Support management with administrative projects and special assignments.
• Maintain confidentiality of company and customer information

Qualifications :

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative accounts payable or office support experience preferred.
• Experience with order processing invoicing and data entry is highly desirable.
• Proficiency in Microsoft Office Suite (Word Excel Outlook).
• Experience with ERP accounting or order management systems preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Strong attention to detail and accuracy.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.

At no time during the hiring process will Smiths Group nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website ( Careers - Smiths Group plc)

Remote Work :

No

Employment Type :

Full-time