Administrative Coordinator

Ortho Sport & Spine Physicians Administrative Coordinator

Ortho Sport & Spine Physicians is a multi-location orthopedic practice serving patients across the United States. We are seeking an organized, proactive Administrative Coordinator to support our team and assist with administrative and project-based activities related to establishing and relocating clinic locations nationwide.

The Administrative Coordinator provides day-to-day administrative support, coordinates communications and records, and assists with projects that support clinic openings and relocations. The ideal candidate is detail-oriented, adaptable, and comfortable managing competing priorities in a fast-paced environment.

Key Responsibilities:

• Prepare reports, memos, letters, presentations, and other business documents.
• Answer incoming calls, direct inquiries, and take accurate messages.
• Maintain, file, and retrieve corporate records, documents, and reports.
• Assist with meeting preparation, scheduling, and coordination.
• Use Microsoft Excel, word-processing, spreadsheet, database, and presentation applications to support team needs.
• Review incoming correspondence and submissions and distribute information to appropriate team members.
• Coordinate travel arrangements for team members.
• Order office supplies and maintain administrative records and databases.
• Support virtual coordination and remote administrative activities as needed.
• Open, sort, and distribute incoming faxes, emails, and other correspondence.
• Provide general administrative and project support, including activities related to new or relocating clinics.
• Perform other duties as assigned.

Qualifications:

• Prior experience as an Administrative Coordinator or in a comparable administrative support role.
• Strong organizational skills and ability to prioritize daily workload.
• Ability to meet deadlines in a fast-paced, changing environment.
• Proactive problem-solving skills and sound judgment.
• Professional written and verbal communication skills.
• Bilingual proficiency in English and Spanish is a plus.

Education & Experience:

• High school diploma or GED required.
• Associate degree or higher preferred.
• Administrative coordination experience in a fast-paced environment.

Equal Opportunity Employer:

Ortho Sport & Spine Physicians is committed to equal employment opportunity and considers qualified applicants without regard to legally protected characteristics.