Operations Processor

Job Description

Job Description

Job Title: Operations Processor (Orders)

Job Description

The Operations Processor (Orders) is responsible for the accurate and timely creation, processing, and maintenance of customer contracts, Purchase Orders (POs), and Sales Orders (SOs). This role supports daily business operations by ensuring orders are processed efficiently, documentation is maintained accurately, and communication with internal teams and customers is professional and responsive. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while consistently delivering a high level of accuracy and customer service.

Responsibilities

• Create, review, and issue customer contracts in accordance with established company procedures.
• Accurately create and process Purchase Orders (POs) and Sales Orders (SOs) within required timelines.
• Review orders and contracts for completeness, accuracy, and compliance before processing.
• Maintain organized digital and physical records of all contracts, purchase orders, and sales orders.
• Process order revisions, updates, cancellations, and corrections as needed throughout the order lifecycle.
• Ensure all assigned daily tasks are completed accurately and within established deadlines.
• Communicate professionally with customers and internal departments via email, Microsoft Teams, and telephone to support order-related activities.
• Collaborate closely with Sales, Operations, Logistics, Accounting, and other departments to resolve order-related issues promptly.
• Identify discrepancies in orders or documentation, investigate issues, and implement appropriate solutions while maintaining excellent customer service.
• Maintain accurate documentation and system records for all transactions and order activities.
• Prioritize multiple assignments while consistently meeting productivity, quality, and accuracy expectations.
• Perform additional operational or administrative duties as assigned to support overall business operations.
• Support invoice processing and accounts payable activities related to orders, as needed.
• Assist with logistics and transport coordination related to order processing when required.

Essential Skills

• Proven experience with data entry, including high-volume and detailed order or contract processing.
• Proficiency in Microsoft Excel, including accurate data entry and basic spreadsheet functions.
• Proficiency with Microsoft Outlook for professional email communication and calendar management.
• Experience using Microsoft Office applications to support daily operations and documentation.
• Ability to use ERP systems for order entry, tracking, and documentation maintenance.
• Strong 10-key typing skills for accurate and efficient numeric data entry.
• Strong attention to detail and ability to maintain a high level of accuracy in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills for interacting with customers and internal teams.
• Ability to identify and resolve discrepancies in orders, documentation, or system records.
• At least 1 year of experience in receiving, warehouse operations, or the logistics industry is preferred but highly relevant to this role.

Additional Skills & Qualifications

• Experience with Oracle ERP is a strong plus.
• Bilingual proficiency in Spanish is highly desirable.
• Previous experience in receiving, warehouse operations, or logistics (minimum 1 year) is preferred and beneficial for understanding order and transport processes.
• Comfort working with invoice processing and accounts payable tasks related to orders.
• Ability to collaborate effectively with cross-functional teams including Sales, Operations, Logistics, and Accounting.
• Capability to perform well in working interviews and effectively demonstrate skills and experience in a practical setting.

Work Environment

This role is based on-site in downtown Salt Lake City, Utah, and operates in a full-time, Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. You will work as part of a small, collaborative team of approximately 5–10 people in an office environment that relies heavily on digital tools and systems, including Microsoft Office, Microsoft Teams, and ERP platforms. The position involves consistent use of computers and office equipment for data entry, documentation, and communication. The organization offers a structured benefits package, including a 401(k) plan with a 4% match after six months of employment, eligibility for annual cost-of-living and/or merit bonuses after 12 months, and 13 days of paid time off initially, which increases by 40 hours after the third anniversary. Candidates may be invited to participate in a working interview to directly showcase their skills and experience, as well as to complete an online assessment as part of the selection process. The environment emphasizes accuracy, teamwork, and reliable support of daily operations in a professional office setting.

This is a Contract to Hire position based out of Salt Lake City, UT.

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Salt Lake City,UT.

This position is anticipated to close on Sep 9, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.