Executive Administrative Assistant

Provide advanced, diversified, and confidential administrative support for executive leaders and staff Receive, screen, and handle confidential or sensitive telephone calls, mail, email, publications, and correspondence Coordinate conferences and meetings Manage complex calendars and communicate meeting logistics and agendas Compose and proofread correspondence Produce presentations, spreadsheets, and reports Manage expense reports, budgets, and administrative compliance Create and maintain computer and paper-based filing and organization systems Maintain knowledge of organizational policies, procedures, and resources Complete or participate in special projects Interact professionally and confidentially with individuals inside and outside the Company Anticipate executive needs and proactively resolve operational challenges Requirements 4+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership Proven ability to support several executives simultaneously Diversified administrative experience, including one or more years of progressively responsible experience Experience working with Microsoft Office products, including Word, Excel or PowerPoint Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy and efficiency Ability to manage project timelines, deliverables, and tools such as project management software and event coordination platforms Must be able to work flexible hours/schedule to meet business needs Must be able to travel to multiple locations for work, including meetings, events, and conferences Sedentary work capability, exerting up to 10 pounds of force occasionally Preferred: 10+ years’ experience supporting senior leadership Preferred: Experience in healthcare or insurance industry Preferred: Experience with executive-level strategic planning and business operations Preferred: Experience leveraging AI tools and automation platforms Core Competencies Demonstrates advanced administrative support capabilities, including managing complex calendars, coordinating meetings, and producing professional documents. Proficient in leveraging organizational skills and project management tools to enhance executive operations and ensure compliance. Highest-signal resume keywords Executive Administrative Support Microsoft Office Suite Project Management Software Event Coordination Healthcare Industry Experience Hard Skills Calendar Management Document Production Budget Management Expense Reporting Confidential Correspondence Soft Skills Professional Communication Organizational Skills Proactive Problem Solving Industry Keywords Healthcare Insurance Executive-Level Strategic Planning Business Operations Tools & Technologies Microsoft Word Microsoft Excel Microsoft PowerPoint AI Tools Automation Platforms #J-18808-Ljbffr