Executive Assistant

Job Description

Job Description

RESPONSIBILITIES

Executive Effectiveness

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
• Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
• Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.

Strategic Execution

• Translate the President's ideas, vision, and commitments into actionable plans, coordinating next steps and ensuring initiatives move from concept to completion.
• Monitor progress on strategic initiatives by tracking milestones, identifying risks, and maintaining accountability for outcomes.
• Coordinate cross-functional projects on behalf of the President, ensuring leaders remain aligned and informed.
• Keep the President aware of emerging priorities, potential obstacles, and opportunities requiring executive attention.
• Serve as the President's "second brain" by maintaining organizational awareness, remembering key commitments, and helping close the loop on important initiatives.

Relationship Stewardship

• Coordinate communication and follow-up with key donors, ministry partners, board members, business leaders, and strategic stakeholders.
• Help steward important relationships by ensuring timely communication, thoughtful preparation, and meaningful follow-through.
• Exercise exceptional professionalism, discretion, confidentiality, and sound judgment when representing the President internally and externally.
• Support the President in cultivating relationships that advance the mission and strengthen the Foundation's influence.

Organizational Alignment

• Partner closely with senior leaders to ensure priorities remain aligned, communication is clear, and organizational commitments stay on track.
• Foster collaboration across departments by connecting people, information, and initiatives that strengthen execution.
• Communicate updates, meeting outcomes, and action items that promote organizational clarity and accountability.
• Recognize opportunities to improve coordination, eliminate unnecessary complexity, and increase organizational effectiveness.

Operational Excellence

• Develop and maintain systems that improve executive workflows, organization, documentation, and follow-through.
• Champion the thoughtful integration of AI and emerging technologies to improve executive effectiveness, project execution, and operational efficiency while maintaining excellent judgment, authentic relationships, and personal accountability.
• Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall effectiveness of the President's office.
• Reflect and reinforce the Tim Tebow Foundation's Core Values and Non-Negotiables in every interaction while cultivating trust, humility, excellence, and servant leadership.

QUALIFICATIONS

• 5+ years of experience supporting senior executives or organizational leaders in a fast-paced, high-responsibility environment.
• Demonstrated success managing complex priorities, coordinating projects, and driving execution with exceptional attention to detail.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication with the ability to prepare professional correspondence, presentations, reports, and executive materials.
• Strong executive presence with the ability to interact confidently and professionally with senior leaders, major donors, ministry partners, business executives, public officials, and other influential stakeholders.
• Highly proactive with the ability to anticipate needs, solve problems independently, and exercise sound judgment in dynamic situations.
• Demonstrated ability to influence across teams and build alignment without relying on positional authority.
• High emotional intelligence, relational maturity, and unwavering discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.
• Passion for the mission of the Tim Tebow Foundation and a demonstrated commitment to serving with excellence, humility, integrity, and stewardship.

WHO YOU ARE

• Strategic Thinker: You naturally connect ideas, anticipate needs, and see how individual actions contribute to larger organizational priorities.
• Execution Partner: You thrive on bringing clarity to complexity, transforming vision into action, and ensuring meaningful work gets completed.
• Trusted Advisor: You exercise wisdom, discretion, and sound judgment while handling sensitive information and representing executive leadership.
• Relationship Steward: You build trust easily, communicate with warmth and professionalism, and steward meaningful relationships with excellence.
• Systems Builder: You identify opportunities to improve processes, create efficiencies, and develop systems that enable sustainable growth.
• Calm Under Pressure: You remain composed, adaptable, and solution-oriented while managing competing priorities in a dynamic environment.
• Mission Multiplier: You understand that your greatest contribution is enabling others to maximize their effectiveness, ultimately advancing the mission and impact on lives through faithful stewardship of leadership capacity.
• Values-Aligned: You embrace and model the Core Values and Non-Negotiables of the Tim Tebow Foundation, serving as a trusted ambassador of the ministry in every interaction.

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