St. Peter, Fort Wayne Parish Office Administrator

PARISH OFFICE ADMINISTRATOR

Employer:

St. Peters Catholic Church

518 E. Dewald St.

Fort Wayne IN 46803

Position Type: Part-Time

POSITION SUMMARY

St. Peters Parish is seeking a detail-oriented and welcoming Parish Office Administrator to support the daily operations of the parish. This position combines administrative communication and bookkeeping responsibilities and serves as a key point of contact for parishioners staff volunteers and visitors.

The ideal candidate is organized dependable and comfortable managing multiple priorities while maintaining a professional and hospitable office environment.

KEY RESPONSIBILITIES

Parish Secretary Responsibilities (Primary Focus)

Office Operations & Communication

Manage daily parish office operations and serve as the primary point of contact via phone email and in-person interactions

Provide administrative support to the pastor staff volunteers and parishioners

Handle general correspondence documentation and maintain a welcoming and professional office environment

Scheduling & Coordination

Coordinate ministry schedules volunteer communications and Safe Environment training requirements
Assist with the planning and coordination of parish events activities and liturgical ministries

Parish Communications

Create and publish the weekly parish bulletin announcements and other parish communications
Manage parish social media accounts and assist with special parish-wide messaging

Records Management

Maintain sacramental records including:

- Baptisms

- First Holy Communion

- Weddings

- Funerals

Process certificate requests and respond to parishioner inquiries

Maintain and update parish databases and parishioner records including address changes

Bookkeeping Responsibilities (Secondary Focus)

Financial Operations

Process and record parish financial deposits invoices accounts payable accounts receivable and check payments through ParishSoft

Manage parish banking functions including positive pay systems

Accounting & Reconciliation

Perform monthly reconciliations for parish bank accounts and credit cards
Record journal entries depreciation and other accounting adjustments as needed

Payroll & Reporting

Assist with payroll processing and related documentation
Prepare financial reports provide updates to the pastor and finance council and help monitor adherence to the parish budget

Compliance & Reporting

Ensure compliance with diocesan and state financial requirements including tax filings and other required reports

Complete reporting for:

- Special gaming events

- Tax exemption status

Licensing & Financial Administration

Assist with permit and license applications purchasing supply ordering and other administrative financial functions

Support Annual Bishops Appeal (ABA) coordination

Assist with budget planning meetings and finance council coordination (agenda minutes scheduling)

QUALIFICATIONS

Associate degree (2-year) or equivalent work experience preferred

Experience in bookkeeping accounting or administrative support

Strong organizational time management and multitasking skills with a high level of accuracy and attention to detail

Excellent written and verbal communication skills

Ability to handle confidential information with integrity

Proficiency in Microsoft Office and parish management software (ParishSoft preferred)

Ability to multitask and work independently in a faith-based environment

REQUIREMENTS

Associate Degree in Business Accounting or related field or equivalent years of experience preferred

High level of confidentiality

Ability to manage multiple tasks effectively

Excellent communication and interpersonal skills

Positive and professional demeanor with the Pastor parishioners co-workers and guests

Experience in financial management preferably in a parish or nonprofit setting

Ability to successfully pass a background criminal history and credit history check

WORK SCHEDULE

Part-time

Standard schedule: TuesdayFriday 9:00 a.m.3:00 p.m. (24 hours per week)

Occasional flexibility may be required for meetings or parish events

CONTACT INFORMATION

Kathy Wendell OFS

Email:

Phone:

Required Experience:

Unclear Seniority