Clergy Administrative Coordinator

The Clergy Administrative Coordinaor supports the daily operations of several clergy members by managing schedules, communications, records, and event planning. You will ensure smooth coordination between clergy, staff, and the congregation. Organization, discretion, and cultural sensitivity are essential in this role a organized team player with a “no job too small” attitude and strong attention to detail and follow through. You must also exhibit a high degree of discretion and confidentiality.

DUTIES/RESPONSIBILITIES:

• Provide basic clerical support such as scheduling, fielding calls, correspondence, and receipt/expense reporting
• Assist with maintaining the calendars for assigned clergy, updating as required
• Work with B’nai Mitzvah families to schedule meetings, such as, final rehearsal and coordinates with Cantors’ assistant to maintain cohesive B’nai Mitzvah files
• Perform logistical duties relating to the Clergy’s participation in lifecycle ceremonies (weddings, funerals, etc.), including announcements to the congregation and professional staff team
• Serve as a key liaison to the clergy support ecosystem including events team, membership team, and development team
• Perform switchboard duties, as needed
• Participation in High Holy Day support team
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Associate’s degree or higher preferred
• Ability to develop and maintain good relationships with congregants, the organization’s clergy, internal staff and lay leaders
• Professional demeanor and discretion with regard to confidential information
• Ability to maintain multiple calendars with a careful eye to detail
• Congregant (customer) focus and friendly demeanor
• Detail-orientation with excellent organizational and project management skills, and a keen sense for troubleshooting and problem-solving
• Effective written and oral communication skills
• Ability to multi-task and work efficiently in a fast-paced environment
• Ability to learn Wise digital systems (database, project management, basic Microsoft and Google document functions
• F ive years or more experience working in a preschool classroom
• Excellent writing and communication skills
• Strong interpersonal relationship building skills

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