Executive Assistant

Job Description

Job Description

We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence.

Responsibilities:

• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.

• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.

• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.

• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.

• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.

• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.

• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.

• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.

• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin

• At least 1 year of administrative support experience, ideally in a role assisting senior leadership or high-profile professionals.
• Strong discretion, sound judgment, and the ability to manage confidential information with professionalism.
• Proficiency with Microsoft Word, Outlook, Teams, and general office systems used for scheduling, communication, and document preparation.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt quickly to changing needs.
• Clear verbal and written communication skills, along with strong interpersonal abilities and a collaborative approach.
• High attention to detail, accuracy, and follow-through when handling reports, invoices, appointments, and administrative projects.
• A dependable, flexible, and proactive work style with a willingness to take ownership of tasks from start to finish.
• Valid driver’s license and access to a reliable vehicle for work-related travel during business hours.