Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment.

Responsibilities:

• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.

• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.

• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.

• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.

• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.

• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.

• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency

• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong proficiency with Microsoft Office applications, including Excel, Outlook, and related productivity tools.
• Experience with calendar coordination, correspondence management, and documentation in a corporate setting.
• Familiarity with tools such as Concur and CRM platforms.
• Ability to manage shifting priorities, stay organized, and deliver work accurately under tight deadlines.
• Sound judgment, proactive problem-solving ability, and strong decision-making skills.
• Excellent verbal and written communication skills with a detail-oriented approach.
• Bachelor’s degree in business or a related discipline is preferred.