Business Operations Specialist

Job Description

Job Description

Business Operations Specialist

Location: Miami, FL 33133 (Fully Onsite)

 

COMPANY:

Founded over two decades ago, Boyne Capital is a rapidly growing Miami, Florida-based (Coconut Grove) private equity firm focused on investments in lower middle market companies.

 

We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development-to recognize each other’s successes and promote from within. As a result, we have created an open and supportive workplace of hard-working, highly qualified professionals who care just as much about each other as we do our portfolio companies.

 

OPPORTUNITY:

Reporting to the VP Controller, you will provide operational support to the team across compliance, contract & vendor management, onboarding/offboarding, training, information technology, accounting/finance as well as investor relations. The ideal candidate is a highly motivated professional who thrives in a fast-paced, small team environment, possesses strong business, technology and communication skills, as well as demonstrates efficient organization and time management skills. Independent judgment is required to plan, prioritize and organize a diversified set of responsibilities. The position is an excellent opportunity for a professional interested in supporting a broad team, learning about private equity and expanding their skillset.

 

KEY RESPONSIBILITIES:

Compliance – Regular support of SEC compliance program, including tracking, testing and document preparation to maintain regulatory review preparedness

• Maintain SEC compliance system by assigning/monitoring task completion, adding/removing employees, and updating tasks as needed
• Actively support the CCO and assist with managing the Company’s compliance program, including managing Company entity lists, policy maintenance, and updates as needed
• Support/perform monthly compliance testing and tracking per the annual compliance calendar
• Monitor and manage the Company’s entity compliance with the states and maintain relationship with the registered agent

Contract & Vendor Management – Contract administration & management of specific vendors

• Manage the Company’s contracts including master list maintenance, reviews, and renewal monitoring
• Assist with invoice review/approvals
• Manage and support a subset of the Company’s vendors to include systems vendors (e.g., training vendors, IT provider, data room (Firmex), compliance system, copier vendor, etc.)
• Manage Company’s virtual data room including managing storage space, downloading rooms for server backup, setting up new rooms/folders, as well as user access

Human Capital – Onboarding of new hires and firm training

• Lead the onboarding and offboarding of employees, ensuring tasks are assigned and completed
• Manage Company’s annual training program, including user setup/removal, status of training completion and contract renewals

Accounting/Finance - Administrative support for Accounting/Finance

• Assist with communications to investors and portfolio companies
• Implement task and process automation where applicable
• Support Accounts Payable and Accounts Receivable functions
• Reconcile and manage receipts for Company’s corporate credit card and deposit checks
• Support the replication and review of various financial/legal documents
• Assist with and support special projects and analyses as requested
• Opportunity to become a Notary

IT Support/Asset Management – Dedicated point of contact with IT provider for team’s IT experience and support

• Assist with managing the Company’s third-party IT provider, including IT issue monitoring and resolution
• Maintain the Company’s fixed asset system, primarily IT equipment
• Order IT equipment as requested by IT or management

QUALIFICATIONS:

• Associate degree or bachelor’s degree required
• 2-3+ years of experience supporting business operations, including working with Accounting/Finance/Compliance departments
• Experience working in different types of software systems, including user setup, reporting, and supporting enhancements
• Proficiency in Microsoft Office suite, with emphasis on Excel and Word
• QuickBooks Desktop experience, a plus
• Process oriented mindset
• Embraces change with experience streamlining/improving processes and systems
• Able to work onsite in Miami