Executive Administrative Assistant

AP Executive Staffing is currently recruiting for an experienced Executive Administrative Assistant for a client in Amherst, NY. This position will provide high-level administrative support to the executive team while assisting with day-to-day office operations. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced professional environment where confidentiality, discretion, and exceptional service are essential. Responsibilities Provide administrative support to members of the executive team and additional office leadership. Coordinate calendars, meetings, appointments, and video conferences. Prepare, edit, and proofread correspondence, presentations, reports, meeting materials, and meeting minutes. Manage multiple assignments, special projects, and departmental initiatives. Maintain filing systems, databases, records, and other administrative documentation. Order and maintain office supply inventory. Coordinate lunches and other arrangements for meetings. Answer, screen, and place phone calls as needed. Coordinate executive and visitor travel arrangements. Handle confidential and sensitive information with discretion and professionalism. Assist with additional administrative and office-related responsibilities as needed. Qualifications Minimum of 5 years of executive administrative support experience. Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication skills. Demonstrated ability to maintain confidentiality and exercise sound judgment. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. Strong interpersonal skills with the ability to communicate professionally with individuals at all levels of an organization. Preferred Qualifications Associate's or Bachelor's degree. Experience planning and coordinating meetings. Experience processing expense reports; Concur experience is preferred. Notary Public certification or willingness to become certified. #J-18808-Ljbffr AP Executive Staffing