Administrative & Data Support Coordinator

Administrative & Data Support Coordinator

The Administrative & Data Support Coordinator provides essential data entry, reporting, and administrative support for the office. This position is responsible for managing spreadsheets, creating accurate reports, maintaining calendars, and supporting email and communication workflows. The ideal candidate is detail-oriented, highly organized, proficient in Microsoft Excel and Word, and able to work effectively under multiple deadlines. The role requires a collaborative, service-oriented approach to supporting college students, faculty, and staff.

Position Specific Responsibilities/Accountabilities

Data Management & Reporting

• Perform accurate and timely data entry across multiple systems and spreadsheets.
• Create, update, and maintain Excel worksheets, pivot tables, formulas, charts, and data trackers.
• Prepare routine and ad-hoc reports summarizing registration status, progress, and metrics.
• Ensure data integrity through regular audits and quality checks.

Administrative Support

• Manage master calendars, schedule meetings, and coordinate appointments.
• Support communication workflows, including monitoring departmental email inboxes and responding or routing messages appropriately.
• Assist with preparation of documents, presentations, and forms using Microsoft Word and Excel.
• Maintain organized digital files and ensure documents are updated, formatted, and accessible.

Stakeholder Support

• Provide friendly, professional support to students, faculty, staff and external providers.
• Collaborate with IPP team members to support projects, deadlines, and departmental initiatives.
• Assist with event coordination, workshops, or trainings as needed.

Operational & Task Management

• Prioritize multiple tasks and deadlines in a fast-paced academic environment.
• Track project milestones and follow up on outstanding items to ensure timely completion.
• Contribute to process improvements to enhance efficiency and workflow.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a high school diploma. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Two years of related job experience. Experience working in a higher-education environment is preferred.
• Proficiency in Microsoft Excel (including formulas, pivot tables, charts) and Microsoft Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to manage an email inbox professionally, including filtering, labeling, and timely follow-up.
• Demonstrated ability to work effectively with diverse populations including students, faculty, staff, and external providers.
• Positive, supportive, and service-oriented attitude.
• Familiarity with calendar management tools (Outlook, Google Calendar, etc.).
• Basic understanding of data visualization or reporting tools.

Work Environment

• Requires extended periods of computer use and multitasking across digital platforms.
• May require occasional support for meetings, events, and pre-departure orientations outside regular hours and on weekends.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Salary range $23.51 - $29.38 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply.