Operations Support Coordinator
Gulfstream Strategic Placements, LLC
Snapshot / Role Overview
We're seeking an Operations Support Coordinator in Los Angeles, CA to provide administrative and operational support to mechanical construction project teams.
- Improve project team efficiency by managing administrative workflows and documentation
- Ensure timely processing of contracts, purchase orders, and billing documents
- Strengthen internal communications by coordinating between field, office, and leadership teams
- Support smooth project execution by keeping operational processes organized and on track Responsibilities
- Process contracts, purchase orders, and change orders through company systems
- Coordinate project billing, invoicing, and accounts receivable tracking
- Maintain project files, correspondence, and document control systems
- Schedule and coordinate internal meetings, trainings, and team events
- Assist with onboarding new employees and managing HR-related documentation
- Prepare reports, presentations, and correspondence for division leadership
- Support fleet and equipment management including tracking and maintenance scheduling
- Coordinate with vendors, subcontractors, and clients on administrative matters Requirements
Must-Haves
- 2+ years of administrative or operations support experience in construction or a related industry
- Proficiency with Microsoft Office including Excel, Word, and Outlook
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a deadline-driven environment
- Professional communication skills for internal and external interactions Nice-to-Haves
- Experience in mechanical or MEP construction
- Familiarity with construction accounting or ERP systems
- Knowledge of project management software
- Associate's or bachelor's degree in business administration or related field Compensation & Logistics
Competitive salary depending on experience; benefits include health insurance, PTO, paid holidays, and retirement plan. Call to Action
If you're ready to advance your career in mechanical construction, apply today or connect with us to learn more.
Vacancy posted 4 days ago
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