Legal Assistant

Job Description

Title: Legal Assistant

Location: New York, NY

Schedule: Hybrid (2 days per week on site)

Compensation: $70,000-$100,000

We are partnering with a global organization seeking a Legal Assistant or Senior Legal Assistant to join its New York-based legal team.

This position will play a key role in supporting the company’s U.S. legal function, with a particular focus on corporate governance, regulatory compliance, corporate secretarial matters, legal operations, and administrative support.

This is an excellent opportunity for someone who is highly organized, detail-oriented, and comfortable working with senior legal professionals and cross-functional stakeholders in a fast-paced, international environment.

Key Responsibilities

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• Provide administrative and operational support to senior legal leadership and the broader U.S. legal team.
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• Manage complex calendars, travel arrangements, expenses, meeting logistics, and other day-to-day administrative needs.
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• Coordinate meetings and workshops, including preparing agendas and presentations, taking minutes, and tracking follow-up items.
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• Support corporate governance and corporate secretarial activities for U.S. entities, including maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings.
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• Coordinate document execution, including signatures, notarizations, certifications, and corporate filings.
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• Monitor corporate compliance requirements, regulatory correspondence, governance obligations, and filing deadlines.
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• Assist with KYC, beneficial ownership requests, vendor onboarding, compliance questionnaires, and related due diligence.
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• Maintain legal records, matter files, document repositories, and knowledge management resources.
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• Support contract administration, including document routing, signature coordination, filing, retention, and tracking.
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• Assist with document collection and records management related to litigation, investigations, audits, and regulatory requests.
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• Maintain legal databases, operational systems, and reporting tools.
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• Support trademark and intellectual property administration, including coordinating filings and tracking deadlines.
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• Prepare presentations, reports, spreadsheets, correspondence, and other materials for legal and business stakeholders.
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• Assist with legal operations, budgeting, invoice processing, and outside counsel administration.
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• Coordinate legal training, knowledge-sharing, and team development initiatives.
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• Identify opportunities to improve processes and increase efficiency across the legal function.
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• Serve as a professional point of contact for internal teams, outside counsel, vendors, and other external stakeholders.
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Qualifications

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• Bachelor’s degree required.
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• 2+ years of relevant experience for the Legal Assistant level.
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• 4+ years of relevant experience for consideration at the Senior Legal Assistant level.
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• Previous experience supporting a legal, compliance, corporate governance, executive, or professional services function.
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• Strong organizational and time-management skills with the ability to manage multiple priorities.
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• Exceptional attention to detail and accuracy.
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• Strong written and verbal communication skills.
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• Ability to handle confidential and sensitive information with discretion.
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• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
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• Experience with document management, corporate governance, workflow, or legal operations systems is preferred.
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• Collaborative, proactive, and solutions-oriented approach.
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• Strong professional judgment, integrity, and customer-service skills.
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