Marketing Production Coordinator

Marketing Production Coordinator

The Marketing Production Coordinator at Velocity and its portfolio of brands plays a critical role in managing the day-to-day flow of marketing and creative production. This role is responsible for organizing incoming requests, building and maintaining projects within project management tools, assigning tasks, monitoring timelines, and ensuring deliverables move efficiently from kickoff through completion.

Serving as the operational hub of the marketing department, this individual works closely with creative, digital, content, and leadership teams to keep projects organized, prioritized, and on schedule. The ideal candidate thrives in a fast-paced environment and brings strong experience coordinating creative workflows and marketing production processes.

Success in this role requires strong communication, accountability, adaptability, and the ability to manage multiple moving projects simultaneously while maintaining Velocity's high standards for quality, execution, and brand consistency.

Duties and Responsibilities

• Production Intake & Workflow
• Project Coordination & Communication
• Process & Workflow Management
• Photo, Video & Event Coordination
• Vendor & Resource Coordination
• Quality & Brand Consistency
• Performance & Reporting

Key Performance Indicators (KPIs)

• On-Time Delivery: 98%+ of marketing projects and campaigns delivered by agreed deadlines.
• Request Turnaround: Average of 1 business day or less for processing and assigning incoming project requests.
• Cross-Team Satisfaction: Average satisfaction score of 8/10+ from internal stakeholders on communication, clarity, and execution.
• Workflow Efficiency: Quarterly reduction in project bottlenecks, measured by fewer delayed tasks and smoother handoffs.
• Tool Utilization: 98%+ of active projects consistently tracked in project management software.
• Production Coordination: Photo/video shoots and event deliverables meet 100% of pre-defined schedules without last-minute rescheduling.
• Reporting Cadence: Weekly project status reports delivered to leadership on time and with actionable insights.
• Production Execution: Marketing and creative deliverables are completed accurately, efficiently, and on schedule.

Required Skills and Abilities

• Proven ability to manage multiple marketing campaigns, creative projects, and event-based initiatives concurrently.
• Strong interpersonal and communication skills with the ability to collaborate across departments.
• Proficiency in project management tools (Basecamp, Monday.com, Asana, Trello, or similar).
• Familiarity with marketing channels including digital, print, video, events, and PR.
• Strong reporting and documentation skills, including archival of project records.
• Composed under pressure and adept at problem-solving in dynamic, shifting environments.
• Strong understanding of creative production workflows, including design, photography, video, print production, and marketing deliverables.
• Highly organized, detail-oriented, and proactive with strong follow-through and accountability.
• Ability to manage multiple fast-moving projects simultaneously while maintaining accuracy, organization, and communication across teams.
• Comfortable operating in fast-paced environments with shifting priorities and deadlines.

Education Background and Experience

• Bachelor's degree in Marketing, Communications, Project Management, or related field preferred.
• 3–5 years of experience in marketing production coordination, creative operations, project trafficking, agency production, or similar workflow-focused role.
• Project management certification (PMP, CAPM, or equivalent) a plus.
• Experience in automotive, luxury, or lifestyle industries preferred but not required.

Physical Demands (To include but not limited to)

• Prolonged periods of sitting at a desk or workstation.
• Occasional standing or walking within the office or shop.
• Lifting and carrying items up to 20 pounds.
• Frequent use of hands for typing and computer work.
• Communication with vendors, team members, and leadership via in-person, phone, or video.
• Exposure to noise and activity when near shop areas (PPE may be required).
• Ability to safely operate a motor vehicle.

Benefits Include

• Compensation: Pay is based on experience and qualifications
• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment