Senior Executive Assistant

Senior Executive Assistant

The Senior Executive Assistant provides high-level, strategic administrative and operational support to attorney firm leadership. This role serves as a trusted partner, managing complex priorities with discretion, sound judgment, and a deep understanding of firm operations.

The Senior Executive Assistant operates with a high degree of autonomy, anticipating needs, streamlining workflows, and ensuring seamless execution of day-to-day activities. This is a highly visible role that regularly interfaces with partners, senior leadership, and stakeholders across the firm.

Due to the nature of executive-level support, this role requires flexibility in work hours and availability outside of standard business hours, as needed, to support time-sensitive priorities and firm leadership.

Job Functions

• Executive Support and Administration
• Calendar and Meeting Management
• Travel Management
• Billing & Time Entry
• File and Information Management
• Project and Operational Management
• Team and Office Contribution
• Tools

Minimum Job Qualifications

• Bachelor's degree preferred; high school diploma or equivalent required.
• 10+ years of experience providing executive-level support to senior leadership.
• Demonstrated ability to handle highly confidential and sensitive information with discretion.
• Exceptional organizational, communication, and time management skills.
• Proven ability to prioritize competing demands in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to synthesize information and support decision-making.
• Ability to work independently with minimal supervision while maintaining high attention to detail.
• Ability to interact successfully with all levels of the organization.

Physical Demands

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time.

Direct Reports

None.

Competencies

Communicates effectively

Being resilient

Collaborates

Instills trust

Customer focus

Drives results

Situational adaptability

Interpersonal savvy

Optimizes work processes

Resourcefulness

This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties and skills required for this job classification.

About Munger, Tolles & Olson

Munger, Tolles & Olson has topped The American Lawyer's A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award.

We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

Munger, Tolles & Olson LLP