Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a local government office in Hopewell, Virginia through a Long-term Contract assignment. This position combines accounts payable work with property record research and general administrative support, making it ideal for someone who is detail-oriented and comfortable handling both financial and public-facing responsibilities. The selected candidate will help maintain accurate records, respond to routine inquiries, and contribute to the smooth operation of day-to-day office functions.

Responsibilities:
• Review invoices, assign accurate account codes, and prepare payments through check runs and ACH processing.
• Examine deeds and related legal documents to extract key details and update real estate parcel information with accuracy.
• Research ownership records by conducting title searches and verifying current owner information for file maintenance.
• Process documentation tied to parcel changes, including new subdivisions and corrected property records.
• Respond to questions from surveyors, attorneys, mortgage representatives, real estate professionals, city staff, and community members.
• Investigate unknown or escheated properties by reviewing historical deed books and court records before forwarding unresolved cases for further action.
• Support bookkeeping activities such as invoice tracking, financial record maintenance, and assistance with budget-related tasks.
• Provide front office and clerical support by handling mail, answering calls, directing visitors, maintaining files, copying documents, and ordering office supplies.
• Attend meetings as needed and prepare clear meeting notes for distribution to committees or management staff.• Experience in accounts payable, including invoice coding, payment processing, and check or ACH disbursements.
• Ability to review detailed documents carefully and maintain a high level of accuracy in financial and property records.
• Familiarity with account coding principles and general bookkeeping practices.
• Strong organizational skills with the ability to manage administrative duties alongside transactional workloads.
• Effective communication skills for assisting internal departments and members of the public with careful attention to detail.
• Comfort working with legal, property, or recorded documentation such as deeds, title records, or court files.
• Proficiency with standard office software and general clerical tasks including filing, document handling, and correspondence management.