Executive Support Specialist

Job Description

Job Description

Be the welcoming face, and mission-minded support behind meaningful community care.

Visiting Nurse Association (VNA) is seeking a professional, detail-oriented, and people-centered Executive Support Specialist to serve as a key first point of contact for our agency while providing high-level administrative support for executive leadership and daily operations. This is a great opportunity for someone who enjoys variety, values organization, communicates with warmth and professionalism, and wants their work to support a mission that improves community health and well-being.

In this role, you will help keep the Executive Office running smoothly by supporting front-office operations, coordinating meetings and calendars, preparing professional documents, assisting with internal and external communications, and helping coordinate approved social media content. You’ll interact with visitors, staff, community partners, and leaders, bringing a positive attitude, strong follow-through, and a calm, organized approach to each day.

• A welcoming, professional communicator who enjoys helping others

• Highly organized, dependable, and able to manage multiple priorities
• Comfortable preparing, proofreading, and formatting documents, reports, presentations, and communications
• Skilled at maintaining confidentiality and using good judgment with sensitive information
• Proficient with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams
• Interested in supporting agency communications, events, meetings, social media coordination, and community engagement activities

Qualified candidates will have a high school diploma or equivalent; an associate degree in business administration, communications, marketing, nonprofit administration, or a related field is preferred. Two or more years of experience in receptionist support, administrative assistance, office coordination, executive support, communications, or a related role is also preferred. Experience supporting senior leaders, coordinating meetings, managing calendars, preparing professional documents, and working with confidential information is a plus.

At VNA, your work matters. Our team delivers expert, compassionate care that supports community health and well-being. The Executive Support Specialist plays an important role in creating a positive first impression, supporting leaders and teams, and helping our agency serve clients, families, employees, donors, and community partners with excellence.

If you are energized by supporting leaders, welcoming others, coordinating details, and helping meaningful work move forward, we encourage you to apply for the Executive Support Specialist position with Visiting Nurse Association.