Reconstruction Coordinator

Reconstruction Coordinator

We are looking for an experienced Reconstruction Coordinator to join our fast growing team! You will be making an impact each day by keeping our reconstruction projects organized and moving — so that our customers can get their homes and lives back as quickly and smoothly as possible.

Your primary responsibilities will include:

• Serve as a primary point of contact for reconstruction customers throughout the project lifecycle
• Assist the Rebuild Manager and Reconstruction Estimator & Project Manager with day-to-day project operations
• Track and coordinate building permit applications, status updates, and required inspections with local municipalities
• Schedule, coordinate, and confirm subcontractor and vendor visits across all project phases
• Monitor project timelines and milestone progress; proactively flag delays or issues to the project team
• Maintain organized project files, documentation, and communication logs in CRM and project management systems
• Prepare and distribute project status reports to customers and internal stakeholders
• Assist with budget tracking — monitor vendor invoices, purchase orders, and project costs
• Set deadlines and assign tasks to vendors and staff under the direction of the Rebuild Manager
• Coordinate with mold remediation and water damage restoration teams for smooth project handoffs
• Track and manage the reconstruction leads pipeline and vendor referral log
• Adapt quickly to changing project demands and priorities

Secondary responsibilities will include:

• Answer incoming reconstruction customer calls — new leads and follow-ups
• Document and intake new leads into CRM system
• Schedule estimator routes, optimizing for geography and customer needs
• Send contracts for customer signature and track execution
• Create and maintain production folders and customer files
• Perform estimate and project follow-ups, escalating to team members as appropriate
• Track estimator sales activity and maintain sales sheet reporting
• Other duties as assigned by Owner and Operations Manager

Your qualifications should include:

• 2–4 years of experience in project coordination, construction administration, or a related field
• Experience in the cleaning, restoration, or construction industries strongly preferred
• Familiarity with building permits, municipal inspection processes, and subcontractor coordination
• Proficiency in CRM systems, project management platforms, and Google Suite / Microsoft Office
• Excellent communication skills
• Ability to multi-task in a complex and sometimes quickly changing environment
• Genuine empathy for customers and a customer-first mindset
• Valid driver's license and clean driving record
• Willingness to undergo background check, drug test, and motor vehicle record pull
• High school diploma/GED

Compensation: $800.00 - $1,100.00 per week

Welcome to iMold Cleaning and Restoration, Southwest Florida's Top Rated full service restoration company specializing in water damage, mold removal, rebuild, and specialty services. Our team has been serving SWFL for almost 30 years with the highest level of quality and customer service. We offer free estimates and 24/7 emergency services.