Project Administrator

Construction Project Administrator

MUST HAVE EXPERIENCE WITH AUTODESK SOFTWARE!

The Construction Project Administrator is responsible for supporting the planning and execution of construction projects by managing documentation, coordinating communication, and ensuring compliance with contracts and regulations. This role works closely with project managers, superintendents, subcontractors, and vendors to ensure projects run efficiently and stay on schedule and within budget.

Key Responsibilities

• Project Administration & Document Control
• Maintain and organize all project documentation including contracts, RFIs, submittals, change orders, and permits
• Track and process subcontracts, purchase orders, and vendor agreements
• Ensure accurate filing and version control of project records
• Contract & Financial Support
• Assist with tracking budgets, invoices, and project cost reports
• Manage subcontractor pay applications, lien releases, and insurance compliance
• Support accounting with billing, cost reporting, and financial documentation
• Project Coordination
• Coordinate communication between project managers, field teams, subcontractors, and vendors
• Schedule meetings, prepare agendas, and track action items
• Monitor project schedules and assist in keeping deliverables on track
• Compliance & Reporting
• Ensure adherence to safety regulations, labor compliance (e.g., certified payroll), and contract requirements
• Maintain accurate compliance documentation including permits and regulatory filings
• Prepare reports, meeting minutes, and status updates for stakeholders
• Project Support
• Assist with bid packages, vendor coordination, and material procurement
• Support project closeout activities (final documentation, warranties, etc.)
• Act as a key administrative liaison between office and field teams

Skills

Construction, Project coordination, Data entry, Project management, Document control, Microsoft office, Administration, Customer service, Schedule meetings, Administrative support, Construction administration, Change order, Microsoft excel, Project administration, Rfi, Project coordinating, Construction management, Operation, Invoicing, Payroll, Reporting, Construction document, Ms project, Purchase order, Support, Revit, Cost analysis, Accounting, Contract, Timekeeping, Project scheduling

Top Skills Details

Construction, Project coordination

Additional Skills & Qualifications

Qualifications

24+ years of experience in construction administration, project coordination, or related role

Strong understanding of construction processes, contracts, and documentation

Proficiency in Microsoft Office (Excel, Word, Outlook) and construction software (e.g., Procore, Bluebeam)

Excellent organizational, communication, and multitasking skills

Ability to manage multiple projects and deadlines simultaneously

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Modesto, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Modesto, CA.

Application Deadline

This position is anticipated to close on Jul 20, 2026.