Finance Associate

SUMMARY

The Finance Associate supports the Business Office by performing a variety of finance, billing, clinical documentation, and administrative functions essential to the smooth operation of Denver Children's Home. This role provides cross-departmental support and plays a key part in maintaining accurate financial records, ensuring billing compliance, strengthening communication between clinical and administrative teams, and supporting audit readiness.

The Finance Associate works under the guidance of the Business Office Manager and Chief Operating Officer and helps maintain continuity, professionalism, and operational efficiency across the organization.

ESSENTIAL JOB DUTIES

• Assists with billing processes during the first and second weeks of each month, including preparing, submitting, and reconciling claims and invoices
• Distributes incoming mail: records requests, bills, checks, etc.
  • With checks, as an internal control, a cash receipts log must be filled out and signed by someone from a different department (typically development)
• Coordinates with schools, counties, and Regional Accountable Entities (RAEs) to ensure timely and accurate billing for PRTF, Day Treatment, educational services, and intensive in home services.
• Supports tracking of receivables, follows up on outstanding balances, and assists with collections and payment monitoring
• Maintains accurate and audit-ready financial records, logs, and documentation
• Assists with managing and organizing contracts and notices of placement related to educational and clinical services
• Develops and maintains systems to track school contracts, payment schedules, authorization requirements, and claim status
• Helps ensure billing practices remain consistent with clinical documentation, coordinating with clinical staff when clarifications or updates are needed
• Takes residential team notes and attendance, and then uploads them to BlueStep in a timely and accurate manner
• Supports clinical-finance alignment by ensuring documentation meets billing requirements and internal standards
• Oversees and conducts records-request training for the Front Desk Administrative Assistant, ensuring compliance, confidentiality, and proper workflow
• Assists with preparation for internal and external audits, including gathering documentation, organizing files, and ensuring compliance standards are met
• Helps prepare reports and compile data needed for program, financial, or state regulatory audits
• Provides administrative and clerical support to the Business Office as needed
• Assists with front desk coverage when required
• Supports accounts payable processes, including assisting with check writing and invoice handling
• Performs other tasks as assigned by the Executive Director, Business Office Manager, or Chief Operating Officer

SCHEDULE

• Monday-Friday 7:30am-3:30pm

OTHER REQUIREMENTS

• Ability to pass Colorado Bureau of Investigation background check
• Ability to pass Federal Bureau of Investigation background check
• Ability to gain clearance through the Colorado Central Registry of Child Abuse and Neglect (TRAILS)
• Must have a valid Colorado driver's license (or other form of ID) required
• Must pass agency driver certification
• Must meet all Colorado Department of Human Services regulations regarding staff health and safety
• Must complete a notary course and get certified as a public notary

EDUCATION & EXPERIENCE

• Bachelor's degree preferred; five years of relevant experience may substitute for degree requirement
• Minimum of 3-5 years of progressively responsible business office, billing, or HR administrative experience prefered

KNOWLEDGE, SKILLS, & ABILITIES

• Strong general math skills
• Excellent organizational skills with the ability to prioritize tasks and stay calm under pressure
• Effective and professional communication skills (written and verbal)
• Ability to maintain confidentiality and handle sensitive information appropriately
• Good judgment, flexibility, and creativity in responding to changing needs
• High level of accuracy and attention to detail in data entry and documentation
• Experience with accounting software (Quicken or similar) preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to contribute to a welcoming, supportive, and team-oriented work environment

NOTICE

• This job description is intended to outline the general nature and responsibilities of this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be assigned other job-related tasks as needed.