Administrative Support

Administrative & Technical Support

A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nation's forces can accomplish their mission.

Position: Administrative & Technical Support

Location: Omaha, NE (On-site)

Schedule: Monday-Friday, 0730-1630

Mandatory Qualifications:

• Bachelor's or Master's degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative support role.
• Ability to establish and maintain effective working relationships while representing the organization professionally.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Teams, SharePoint, Zoom, and Adobe Acrobat.
• Knowledge of applicable Air Force standards, military policies, and civilian procedures.
• Successful completion of USAFSAM and department in-processing/orientation requirements.
• Ability to lift and carry items weighing up to 51 pounds, with occasional handling of heavier items in accordance with NIOSH guidance.
• Ability to provide a signed Non-Disclosure Agreement (NDA) prior to the start of performance.

Highly Desired Qualifications:

• Experience with military administrative processes, including decorations, evaluations, reports, and related personnel actions.

Responsibilities:

• Provide comprehensive administrative support for C-STARS Omaha cadre and leadership.
• Coordinate medical and non-medical logistics, facilities, resources, human resources, contracts, security, and information management activities.
• Support budget planning, financial operations, and administrative initiatives to ensure effective program execution.
• Coordinate organizational meetings, maintain records and databases, manage correspondence, and prepare administrative documentation.
• Support student training activities by preparing course materials, coordinating classroom logistics, distributing badges, processing course critiques, and completing required administrative actions.
• Maintain records management programs, training documentation, and administrative databases for cadre and students.
• Assist with medical and non-medical supply operations, including inventory management, ordering, stock replenishment, equipment accountability, and coordination with 55th Medical Logistics at Offutt AFB.
• Research and resolve supply discrepancies, aged orders, excess inventory, and customer support requests.
• Coordinate the maintenance, delivery, and disposition of supplies, equipment, furniture, and government vehicle assets.
• Update and coordinate Training Affiliation Agreements (TAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU) with civilian universities, military organizations, and legal offices.
• Coordinate visits, tours, and special events for dignitaries, partner organizations, and external stakeholders.
• Support operational readiness activities while working in classroom, simulation, and aeromedical training environments, including performing moderate physical tasks as required.

Advent's benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.

Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.