Business Support Specialist Sr, Civil and Environmental Engineering

Hiring Department

Civil/Environmental Engr

Job Description

Assist Department Chair, Faculty and Graduate and Undergraduate Students with administrative, clerical, and general office support for Civil & Environmental Engineering department. Ensure policies and procedures are being followed to ensure success of operations. Assist with appointments and maintenance of graduate students.

* Serve as assistant to Department Chair: General support, assist with correspondence, scheduling meetings and events, answering office phone, getting documents signed, trouble shooting and implementing processes or tasks.
* Department and faculty assistance: Schedule appointments/meetings for departmental faculty and staff, respond to routine inquiries, faculty meetings, schedule, create agenda and take minutes, store minutes.
* Communicate as the department contact with different departments, HR, Graduate School, Cashier and Registrar Offices on various questions ensuring all the departmental and students' needs are met and addressed
* Manage departmental seminars, Meetings, Events, Annual retreat, holiday party, and monthly faculty meetings.
* Manage travel accommodations, coordinate with faculty, students and others Attend faculty meetings and assist with minutes, organizational needs for meetings
* Order and process payments for OneCard, office supplies, equipment, supplies, ShowMe Shop, Vendors, Reimbursements and Travel Accommodations, shipping account.
* Complete expense spreadsheet weekly. Assist Fiscal Manager in verification of financial statements and reports
* Graduate & Undergraduate student assistance. Applications in Slate, enter department decisions, accept or deny, offer letters for applicants, send departmental/fellowship offers. Assist Director of Undergraduate Study with ABET information, department scholarships, perform updates to the catalogue, assist with UG appointments and NER.
* Promotion & Tenure: assist with scheduling meetings, make any changes, attend and take minutes, RPT portal use and spreadsheets, reach out to external and internal reviewers, complete any action items that come out of the meetings, store and organize all documents and minutes for meetings
* Submit requests for services, including printing, maintenance, renovation and building in respected area, faculty set up: telephone and computer ports and equipment, IT tickets
* Other duties as assigned

Shift

Monday - Friday, 8:00 am - 5:00 pm Regular, onsite work expectation

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Knowledge of University policies and procedures, as well as PeopleSoft skills including HR and Fiscal. Microsoft Office skills, including Outlook, Word, and Excel. Working knowledge of myZou and Canvas.

Anticipated Hiring Range

Salary Range: $18.87 - $26.00 per hour

Grade: GGS 008

University Title: Business Support Specialist Sr

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

MU application, resume and cover letter

Other Information

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at View phone number on click.appcast.io.