Time & Billing Clerk

Kaufman & Canoles could be the perfect business law firm for you. You will find success – and great satisfaction – if your vision for your own career matches up with our core values: forward-thinking, hard-working, progressive, entrepreneurial and a can-do spirit. An energizing and professional work environment, Kaufman & Canoles offers a competitive salary and an excellent benefits package that includes:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Profit Sharing/401(k)
• Generous Leave Benefits
• Long-Term Disability
• Tuition Reimbursement

Kaufman & Canoles is an equal opportunity employer.

The Norfolk office of Kaufman & Canoles is seeking a Time & Billing Clerk . Candidates should be proficient in Microsoft Office, highly organized, detail oriented, and an effective communicator with strong writing skills. This role requires someone who works well as part of a team while also staying motivated and productive independently.

RESPONSIBILITIES:

• Generate and distribute pre-bills.
• Review and revise pre-bills in response to attorney and paralegal requests.
• Prepare and send client invoices.
• Review and verify the accuracy of billing entries and supporting documentation.
• Research and respond to inquiries regarding billing questions or issues.
• Post expenses to client accounts.
• Maintain organized billing files and related records.
• Interact professionally and communicate effectively with attorneys, paralegals, clients, and accounting team members.
• Maintain strict confidentiality of all client and firm matters.
• Collaborate closely with employees in the Accounting Department.

QUALIFICATIONS:

• Prior law firm or professional experience is preferred.
• High school diploma or equivalent required.
• Exceptional organizational skills, strong multitasking ability, and excellent attention to detail.
• Excellent written and verbal communication skills.
• Excellent grammar and proofreading skills.
• Ability to work successfully in a team environment and independently with minimal guidance.
• Working knowledge of standard office equipment, including copier, scanner, and telephone systems.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience using business systems and tools, including databases and search functions.
• Ability to routinely lift, carry, push, pull, or slide materials weighing up to 25 pounds.
• Ability to work overtime as needed to meet deadlines.