Invoicing Representative

Job Title: Invoicing Representative

Location: Highland Hills, OH

Employment Type: Contract (7 months)

Industry: Business Process Outsourcing

Compensation: $18.00 - $19.00 /hr.

Schedule: 40 hrs/Week. 

About the Opportunity:

• The Temporary Invoicing Specialist is responsible for reviewing, auditing, and processing client invoices in a high-volume, deadline-driven environment. 
• This role ensures invoices are accurate, complete, and delivered on time while researching and resolving billing discrepancies. 
• This position is evaluated on both accuracy and achievement of established production goals, including weekly line-item processing expectations.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally. 

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Match client invoices to supporting timecards and payroll documentation using electronic systems.
• Review invoices for accuracy, completeness, and compliance with customer-specific billing requirements.
• Submit invoices to end debtors in accordance with required deadlines.
• Research invoice discrepancies and communicate with clients to determine the appropriate resolution.
• Investigate billing exceptions, variances, and missing information to ensure timely resolution.
• Partner with Customer Service Representatives (CSRs), Team Leads, and other operational departments to resolve invoicing issues.
• Maintain accurate records and documentation of invoicing activities and adjustments.
• Prioritize and manage workload to meet daily, weekly, and month-end billing deadlines.
• Monitor assigned work to ensure accuracy, quality, and productivity standards are achieved.
• Escalate unresolved issues to management in a timely manner.
• Perform additional duties and special projects as assigned.
• Accuracy of invoices and billing-related transactions.
• Timely submission of invoices to clients and end debtors.
• Maintenance of quality standards and acceptable error rates.
• Achievement of established productivity goals, including weekly line-item processing requirements.
• Timely research and follow-up on invoicing exceptions and discrepancies.
• Effective communication and collaboration with internal teams and clients.
• Consistent adherence to company policies, procedures, and service standards.
• Completion of responsibilities in an organized, professional, and efficient manner.

Job Requirements

What You'll Bring:

• High School Diploma or GED.
• 2+ years of experience in working with multiple software applications and systems simultaneously.

What Sets You Apart:

• Successful candidates will have good analytical and organizational skills, a high level of attention to detail, and the ability to balance quality and productivity standards.
• Good attention to detail and commitment to accuracy. 
• Ability to work effectively in a high-volume, metrics-driven environment. 
• Ability to meet demanding deadlines while managing multiple priorities. 
• Good organizational, analytical, and problem-solving skills. 
• Ability to research discrepancies and determine appropriate corrective actions. 
• Proficiency in Microsoft Office applications, including Outlook and Excel. 
• Good written and verbal communication skills. 
• Ability to work independently while contributing positively to a team environment. 
• Ability to maintain productivity and quality standards under pressure.
• Previous experience in invoicing, billing, payroll processing, accounts receivable, accounts payable, or financial operations. 
• Experience working in a high-volume production or transaction-processing environment. 
• Intermediate Excel skills, including filtering, sorting, data review, and basic formulas. 
• Understanding of basic accounting principles. 
• Knowledge of payroll processing and payroll tax fundamentals. 
• Experience researching and reconciling financial data discrepancies. 
• Experience utilizing ERP, accounting, payroll, or billing software platforms. 
• Experience working with production metrics, accuracy standards, and service-level deadlines. 
• Staffing industry, payroll funding, or business-to-business invoicing experience.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Work is primarily performed in an office environment.
• Work schedules and hours vary based on operational needs, client deadlines, and business demands.
• Occasional travel for training be needed.
• Advance Partners will provide the necessary equipment and tools to perform job responsibilities.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.