Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to support day-to-day onboarding and HR administrative activities for a busy team. This contract position is fully onsite and will play an important role in helping new hourly employees, staffing personnel, interns, and trainees move smoothly through pre-employment and onboarding steps. The ideal candidate brings strong technical ability, excellent communication skills, and a highly organized approach to handling sensitive HR processes with accuracy and care.

Responsibilities:

• Guide newly hired hourly employees, staffing team members, interns, and trainees through onboarding tasks and provide timely assistance when issues arise.

• Coordinate pre-employment screening activities by initiating screening requests, monitoring progress, and reviewing completed results according to established guidelines.

• Maintain accurate electronic HR records by filing onboarding and screening documentation in the appropriate systems and archives.

• Use HR platforms such as Paycom and Aviante to process onboarding details, update employee information, and support related administrative workflows.

• Respond to questions from new hires and internal stakeholders with clear, detail-oriented communication throughout the hiring and onboarding experience.

• Track multiple HR activities at once, ensuring deadlines are met and each step is completed with close attention to detail.

• Collaborate with the broader HR team to support daily administrative operations and maintain consistency across onboarding practices.

• Proficiency with Microsoft Office Suite, including Word and Excel, and confidence working in HR-related systems.
• Strong verbal and written communication skills with the ability to work effectively with people from varied backgrounds.
• Demonstrated ability to stay organized, manage competing priorities, and perform accurately in a fast-paced environment.
• Detail-oriented approach with solid analytical thinking and problem-solving skills.
• Ability to work both independently and collaboratively within a team setting.
• Prior experience in a human resources or HR administrative environment is preferred.
• Familiarity with Paycom, Aviante, or other HRIS platforms is an advantage.