Administrative Assistant I

Join Inframark's Community Management Services Team!At Inframark Community Management Services, you're not just starting a job — you're building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities. Apply Today!Why Work for Inframark?Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.Job Title: District Administrative Assistant ILocation: In-Office (Monday–Friday, 8:00 AM–5:00 PM)Schedule: Full-time, with one flexible work-from-home day per weekBenefits: Medical, dental, vision, 401(k), paid time off, holidays, and additional benefitsPosition SummaryThe Administrative Assistant plays a critical role in supporting organizational operations by managing compliance requirements, monitoring deadlines, reviewing work products for accuracy and completeness, and developing standard operating procedures (SOPs). This position requires a highly organized, detail-oriented professional who can work independently, manage multiple priorities, and support process improvement initiatives. The role may also assist with staff training and onboarding related to administrative and compliance processes.Key ResponsibilitiesManage and track compliance requirements, ensuring all deadlines are met accurately and timely mannerMonitor calendars, key deliverables, and regulatory or contractual deadlinesReview documents and work products for accuracy, consistency, and compliance with established standardsDevelop, document, and maintain Standard Operating Procedures (SOPs) to improve efficiency and consistencyCoordinate and respond to public records requests in accordance with applicable regulations and timelinesPrepare, edit, format, and manage professional correspondence, reports, and documentationUtilize Microsoft Outlook to manage calendars, communications, and remindersCreate, update, and analyze spreadsheets, logs, and tracking tools using Microsoft ExcelDraft and revise documents using Microsoft Word and Adobe ProManage electronic documents and workflows using DocuSign and Adobe ProAssist with training staff on administrative procedures, compliance requirements, and SOPs as neededMaintain confidentiality and exercise discretion with sensitive informationProvide general administrative support to leadership and departments assignedRequired QualificationsA High School DiplomaMinimum of 2 years of administrative or executive support experienceStrong proficiency in Microsoft Office, with advanced skills in Outlook, Word, and ExcelHands on experience with DocuSign and Adobe ProDemonstrated experience managing deadlines, compliance-related tasks, and document reviewExcellent organizational, time management, and prioritization skillsStrong written and verbal communication skillsHigh attention to detail and accuracyAbility to work independently in a fast paced, deadline-driven environmentPreferred QualificationsExperience handling public records requests or similar regulatory documentationExperience creating and maintaining SOPs or process documentationExperience assisting with employee training or onboardingBackground working in a regulated or compliance-driven environmentExperience with Administration of Community Development DistrictsTo support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.