Administrative Assistant

About the Role The Administrative Assistant works to execute high-level administrative and organizational support to the Chief of Staff, serving as a key point of coordination between the broader administrative team and key internal and external stakeholders. In this role, you will be expected to exercise sound judgment, critical thinking, and discretion while operating with a high degree of professionalism, urgency, and ownership. As the Administrative Assistant, you will provide administrative support across the organization, requiring strong collaboration, adaptability, and the ability to balance competing priorities in a fast-paced environment. Reports to Chief of Staff Pay Classification Full-Time, Exempt Responsibilities Draft, proofread, and format emails, memos, letters, and internal communicationswith oversight fromtheChiefof Staff Screen and triage incoming calls, emails, and requests, routing them appropriately Serve as a point of contactbetween the Chief of Staff's office and other departments, external partners, and executive leadership Assistwith the coordination oflogisticsforinternal and external meetings, including preparation of agendas,coordination with attendees,room reservations,mealsand audiovisual needs, including hands-on support as needed Maintain organized document records and track deadlines and deliverablesfor key strategicprojects Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries Prepare,submit, and track expense reports accurately and on time, ensuring compliance with company policies Handle sensitive and confidential information withthe utmostdiscretion, integrity, and sound judgment Supportthe Chief of Staff and other members of the administrative team (as needed) withmaintainingcalendars for senior leadership, exercising sound judgment to prioritize business-critical meetings and resolve scheduling conflicts Provide backup support to other members of the administrative team during absences, high-volume periods, or scheduling conflictsto ensure consistent coverage Assistwith special projects andcross-functionalinitiatives led by the Chief of Staff's officeand administrative teamas assignedwith strong initiative,follow-throughand accountability Minimum Qualifications EDUCATION Bachelor’s degree inAdministrationorrelated field EXPERIENCE 1 - 3years of experienceinadministrative, executive, or operationssupport Proficiencyin Microsoft Office Suite, calendar management tools, and collaboration platforms (e.g., Teams, SharePoint) Demonstrated ability to manage shifting priorities with professionalism and urgency SKILLS Exceptional organizational skills and attention to detail Strong time-management skills with the ability to multitask and reprioritize under pressure Problem-solving mindset with a proactive, "no task too small" attitude High levelof discretion and professionalism when handling confidential information Ability to work independently, take initiative, and follow through with minimal oversight Comfortoperatingin an in-office and hybrid environment with a collaborative, team-oriented mindset Excellent written and verbal communication skills Strong interpersonal skills and ability to influence without authority Inquisitive mindset:a desire to understand the "why" behind business activities to better support the team Benefits Healthcare, Dental, and Vision Benefits Employer Paid Life Insurance and Disability Insurance EAP - Employee Assistance Program Pet Insurance 401(k) Plan with Employer Matching Competitive Bonus Structure Home Office Reimbursement Certification Reimbursement Personalized Career Coaching Generous Paid Time Off Paid Office Closure December 25-January 1 Vacation Bonus Summer Hours About A-LIGN A-LIGN is the leading provider of high-quality, efficient cybersecurity compliance programs. Combining experienced auditors and audit management technology, A-LIGN provides the widest breadth and depth of services including SOC 2, ISO 27001, HITRUST, FedRAMP, and PCI. A-LIGN is the number one issuer of SOC 2 and HITRUST and a top three FedRAMP assessor. To learn more, visit a-lign.com. A-LIGN is an Equal Opportunity Employer. Minorities, women, disabled, and veterans encouraged to apply! #J-18808-Ljbffr