Senior HR Coordinator

Senior HR CoordinatorKidder Mathews has been a leader in the commercial real estate industry for nearly 60 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm averages $9 billion in transaction volume, manages more than 54 million square feet of space, and conducts 2,700 appraisal, consulting, and cost segregation assignments annually.The SR HR Coordinator is responsible for supporting the human resources department with support and administrative tasks of day-to-day operations. The SR HR Coordinator must maintain a high level of confidentiality and integrity to ensure employee confidence and protection of the integrity of human resources operations and information.Essential FunctionsEstablish and maintain positive, customer service focused relationships demonstrating professionalism and integrityMaintain required Employee Files (electronic) according to all applicable laws ensuring proper records retentionManage all HR Departmental Mail and distrusted as neededAssist with 401(k) census report and verify match numbers against DayForceInitiate and assist payroll timesheet reminders, audits, and adjustments as neededAssist and ensure timecards are accurate with approved PTO, missed punches, on call, etc. before closing each payrollPartner with HR Team to keep HR Resources current and updated within DayforceUtilize DocuSign to rollout documents and acquire employee signaturesAssist with preparation of open enrollmentAssist with preparation of payroll and off-cycle payrolls by creating electronic payroll prep as neededSchedule meetings, team events and interviews as request by HR TeamPerform various administrative tasks like mailings, printing, electronic form creation, etc.Complete all employment verifications including salary information ensuring proper release forms signedPerform Dayforce administration support as neededAssist in or develop various employee benefit communicationsEnsure timely and accurate processing of enrollments, life status changes, terminations, and/or beneficiary information in Dayforce and Benefit PlatformsMaintain and retain employee benefit files and plan documents ensuring preservation and accessibility of historical recordsCoordinate annual compliance testing, audits and filings with auditors, consultants and internal partnersOther FunctionsPerform other duties or projects as requestedEssential QualificationsBachelor's Degree or equivalent combination of experience and education3+ years of direct experience1+ years of direct HRIS (Human Resource Information Systems) working knowledgeProficient working knowledge of general HR standards and practicesSkills and AbilityProfessional level of confidentiality in handling employee informationStrong computer skills (MS Excel, Word, PowerPoint, Outlook, Zoom, DocuSign, etc)Ability to learn and be proficient in HRIS system (Dayforce)Ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environmentAbility to speak, write and understand EnglishExcellent communication and organizational skillsAbility to build relationships with clients, vendors, and internal partnersDemonstrated ability to function in a team environment and proactively problem solveHighly motivated and high level of initiative; inspires confidence to work independently and in support of department goals and business objectivesWillingness and demonstration of professional development and continual learningDemonstrated accuracy and attention to detailCustomer-service orientedProfessional, clean, and neat appearanceWork EnvironmentThis is a standard office environment with standard office noise like talking, office equipment, etc.Physical DemandsWhile performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds.Supervisory ResponsibilitiesThere are no direct supervisory responsibilitiesKidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact View email address on click.appcast.io if you need an accommodation.AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at Qualified individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles and San Diego County Fair Chance Ordinance for Employers and the California Fair Chance Act.