Agent Assistant

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services. With a national platform spanning 80+ offices across the U.S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales volume. Our mission is to help our clients create and preserve wealth through exceptional real estate investment expertise and service. This is an excellent full-time opportunity for a top-quality, career-minded individual to work directly with a top-performing Senior Real Estate Agent as an Agent Assistant in the Palo Alto office of Marcus & Millichap. The individual in this position will be responsible for a wide variety of administrative duties. The ideal candidate will have strong written, organizational, and communication skills, demonstrate excellent attention to detail, and bring a proactive, self-motivated approach to problem-solving. A successful candidate will be a quick learner who is fully committed to contributing to a dynamic, team-oriented environment. The base hourly range for this role is $23.00 – $25.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions. Responsibilities Create spreadsheets and data tables in both Word and Excel Databasing Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence Provide telephone coverage, including responding to inquiries, properly routing calls, and taking detailed messages. Use of good judgment with both internal and external clients. Maintain calendar and all scheduling; planning and preparation for all meetings Support sales team as needed Ensure proper flow of information, pursuing detailed follow-through, as necessary Perform related duties as assigned Technical Skills Proficient use of Microsoft Word and Power Point Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines. Qualifications Prior administrative experience in a sales group essential Real estate, legal or financial services industry experience preferred Flexible attitude with the willingness to take on new projects Highly service-oriented individual with the ability to work well as part of a team Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility Excellent organizational, written, verbal and interpersonal communication skills Benefits Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans: • Health, dental, and vision insurance • Paid time off and paid holidays • 401(k) retirement plan with employer matching contributions • Life and disability insurance • Employee Assistance Program (EAP) and wellness resources Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request. Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law. Welcome to Marcus & Millichap Careers! Marcus & Millichap is a leading firm specializing in commercial real estate sales, financing, research and advisory services. With over 1,700 investment sales and financing professionals throughout the United States and Canada, the company is dedicated to meeting the diverse needs of private and institutional investors. Recognized as one of Commercial Real Estate's Best Places to Work by GlobeSt Real Estate Forum, our commitment to excellence in market and property specialization, coupled with our customized systems, branding, and unparalleled management support, sets us apart in the industry.