Project Administrator - Construction
$25 - $29 per hourMarx|Okubo Associates
As a trusted national architecture/engineering/construction consulting firm, Marx Okubo works with real estate owners, investors and lenders—at every point of the property lifecycle to evaluate their building projects, solve complex challenges and implement tailored solutions. We value technical proficiency, innovation, dedication and achievement as well as collaboration, both within our organization and in our client interactions. We're building our team in White Plains, NY , seeking a Project Administrator. We are on a hybrid schedule, with 2 days in office , one of which is Monday, and 3 work from home. Position Description The Project Administrator (PA) contributes to the team by: Entering accurate job data into Dynamics 365 Setting up the job folders Reading the contract for job specific details Ensuring the team is aware of any specific client guidelines Selecting appropriate templates Requesting documents from the client Coordinating and scheduling the site visit as needed Conducting government research for the subject property Completing assigned sections of the report Adding data from the Application for Payment to our spreadsheet template Reviewing the final product for continuity and language Converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties Creating and sending invoice(s) The PA is also responsible for: Being the knowledge leader on company protocols and standards Typical administrative duties such as receiving couriers, answering the phone, office and breakroom inventory Skills Required The successful PA will: Display exceptional proofreading, editing, grammatical, content reading, and formatting skills Be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality Be comfortable conducting basic research by phone and online Perform successfully in a self-directed manner as well as within a team Diligently communicate with team to meet job deadlines Respond to fluctuating work loads and changing priorities with a positive attitude Organize details for multiple jobs, multiple clients, and multiple teams Have exceptional attention to detail Continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member Understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required High school diploma or equivalent required Software Skills Required Proficiency in Outlook, Word,Excel Beneficial experience with Teams, Dynamics 365 (CRM), PowerPoint, Bluebeam, Box Physical Requirements Must be able to remain in a stationary position 50% of the time Occasionally move about inside the office to access office machinery, collaborate with others, etc. Consistently operates a computer Frequently communicates with team members. Must be able to exchange accurate information Must be able to recognize errors in written reports that may include photos and diagrams Must be able to lift up to 15 pounds at times Marx Okubo performs background checks, via an agency, on candidates that are made offers of employment which includes a confirmation of education and professional certifications, review of driving record for insurance purposes, court records, and professional references. Each background check is reviewed on an individual basis for criminal and driving history violations, and any inconsistencies, to determine next steps in the recruitment process. Marx Okubo is a privately held Employee Stock Ownership Plan firm; employee-owned, we offer internal growth, continuing education, mentor/mentee opportunities, as well as 100% paid health insurance premiums , up to a 30% match on your 401(k) contributions, and competitive compensation. Our expected starting range is $25-29 per hour, with considerations for experience, skills, and education levels. Our culture is open to curious and analytical mindsets. Marx Okubo is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also Marx Okubo’s policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. No agencies will be used to fill this position. #J-18808-Ljbffr
- ...Assistant Project Manager Support the Project Manager in planning, scheduling, and executing construction projects. Coordinate with subcontractors, suppliers, and internal teams to ensure project deadlines are met. Monitor project progress and provide regular...SuggestedFor subcontractorLocal area
- ...the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected... ...city planning, transportation planning, business administration, or public administration; or 2. A master's degree...SuggestedContract workInternshipWork at officeFlexible hours
- ...Description Job Description Job Title: • Assistant Project Manager 1 Who we are: Callahan Construction Managers is a full-service construction management... ...will also have oversight in managing the Project Administrators on task completion. The APM must exhibit time...SuggestedContract workFor subcontractorWork at officeLocal area
- Consigli Construction Co., Inc. is seeking an Assistant Project Manager in White Plains, NY. This full-time position involves supporting the Senior Project Manager in overseeing all project aspects, including document control, subcontractor coordination, and maintaining...SuggestedFull timeFor subcontractor
- ...Job Description Job Description Assistant Project Manager - Sitework Assistant Project Manager - Sitework Position Overview... ...planning, coordinating and overseeing site development and earthwork construction activities. This role focuses on ensuring projects are...SuggestedOngoing contractFor subcontractorLocal area
- ...Assistant Project Manager At Schimenti Construction Company, our people are at the heart of everything we do. Over the past 25+ years, we've built a team of dedicated, hard-working professionals who take pride in their work and in supporting one another. Whether it...Temporary workFor contractorsFor subcontractorWork at office
$80k - $90k
...property industry. They are known for delivering high-quality construction projects and fostering a professional and collaborative work... ...to address challenges and implement solutions. Provide administrative and logistical support to the construction management team...Permanent employmentFor contractorsLocal area$130k - $180k
...in Mount Vernon, NY, is seeking an Assistant Program Manager - Mechanical to support the management of mechanical systems in construction projects. The ideal candidate will assist in coordinating with design consultants and contractors, ensuring adherence to design...For contractors$83k - $120k
...plumbing, sprinkler, and specialty general construction services across public and private sectors, supporting major projects such as Time Warner Building, Rockefeller Center... .... Monitor/control construction through administrative direction of on‑site Superintendent....Contract workFor contractorsFor subcontractorHome office- Job Title: Project Office Administrator Location: White Plains, NY Duration: 12-Month Contract (Potential for Extension Based on Performance... ...experience with analytics and document control within a construction or engineering office and will provide both technical and...Contract workWork at officeLocal areaImmediate startMonday to Friday
$185k - $295k
...Project Manager Job Locations: US-NY-White Plains. Compensation: USD $185,000.00 - $2... ...Project Manager(s). Barnard is a heavy‑civil construction company with projects underway across... ...degree in Engineering, Business Administration (Accounting, Management or Finance), Construction...For contractorsWork at officeRelocation$79.9k - $106.53k
STV is seeking an Assistant Project Manager - Data Centers, Mission Critical for their Construction Management group in Mount Pleasant, WI. We are seeking an Assistant Project Manager with a strong history of experience representing owner’s on capital programs, facility...For contractorsFlexible hours- ...Chester, Virginia, United States of America Posted Tuesday, June 9, 2026 at 4:00 AM PURPOSE Works with client to manage installation projects by performing the following duties personally or through subordinate supervisors. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans...
- Barnard is hiring a Project Manager in White Plains, New York, to oversee heavy civil construction projects. This role requires managing the project team and ensuring that project goals and objectives are met efficiently. The ideal candidate should have a degree in a relevant...
- ...Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: IT Project Coordinator Location: White Plains, NY Job Summary: We are seeking a highly organized and detail-oriented IT Project...Temporary workRemote work
$125k - $155k
...Office Assistant Project Manager The expected salary range for this position is $1... ...plumbing, sprinkler, and specialty general construction in both the public and private sectors.... ...Payroll Functions- ALMobile payroll administration for A-B Steamfitters, Plumbers, and...Contract workFor contractorsWork at officeLocal area- MEP Project Manager/Superintendent Hudson Meridian Construction Group LLC, White Plains, New York, United States - Executive/Management About this position Hudson Meridian Construction Group (HM) is one of the leading construction services firms in the Northeast, offering...For contractorsFor subcontractorWork at officeLocal areaImmediate start
- A leading construction firm based in New York seeks a Senior Project Manager to oversee complex projects and ensure exceptional stakeholder communication. The successful candidate will manage budgets, schedules, and resources while leading a project team. Qualifications...
$5,000 per month
...of infrastructure and transportation construction for six decades. Our operational crews... ...experts to advance critical infrastructure projects. At every turn we consider safety,... ...contracts. Ensure compliance with federal administrative and contractual requirements,...Temporary workFor contractorsFor subcontractorFlexible hours- A leading construction company based in White Plains, NY is seeking a Senior Project Manager. The role involves overseeing large, complex construction projects from initiation to completion, ensuring adherence to budget and schedule, and providing exceptional service to...
$85k - $124k
...Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project Management Reports... ...Experience ~ A bachelor's degree in engineering, Construction Management or Architecture preferred. ~3 - 5 years’ experience...Full timeFor subcontractor$60k - $70k
We’re seeking a Project Administrator to join our team. The Project Administrator works directly with the Project Team to ensure accurate and timely management of the project's administrative functions. The Project Administrator has direct responsibility for ensuring that...Contract workWork experience placementWork at officeLocal area- ...society at large. Role Description This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric... ...) to provide administrative support for our heavy highway construction contracts. The PA will play a key role in ensuring smooth...Full timeContract workWork at office
- Ampcus, Inc is seeking a motivated Project Coordinator in White Plains, NY, to support Project Delivery on multiple projects. The successful candidate will coordinate projects, monitor schedules, and act as a liaison between business and IT. With a Bachelor's degree and...
- ...Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Project Coordinator. Location: White Plains, NY. Project Overview The Project Coordinator role will support Project Delivery on projects...
$106.53k - $121.75k
STV is seeking an Assistant Project Manager for its Water Practice Group in New York. This role involves engineering assignments, including the design of water and wastewater facilities, and supporting project managers. Ideal candidates will have a Bachelor's degree in...- A leading engineering firm is seeking an Assistant Survey Project Manager to join their Geomatics Department in New York. This full-time position will focus on managing a range of survey projects, ensuring the quality and timeliness of deliverables while guiding field staff...Full time
- A prominent construction firm based in White Plains, NY is seeking an Estimator for heavy civil projects. The ideal candidate will have a Bachelor's degree in construction management and over 3 years of estimating experience. Responsibilities include evaluating bid specifications...Work at office
$90k - $150k
...Opportunity Details Full Time Project Manager Nyack, NY Batska Consulting Group is a dynamic team of skilled engineers, architects, and construction management professionals with vast experience in project management, design, commissioning, and...Full timeFor subcontractorWork at office$100k - $150k
...Summary We are seeking an experienced Associate Project Manager for a multi-billion dollar construction project in the Westchester County area. The... ...construction management. ~ Knowledge of Construction Administration, Infrastructure and Engineered Systems, and...For contractors
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Administrator - Construction. Be the first to apply!
- projects White Plains, NY
- projects work from home White Plains, NY
- project cost accountant White Plains, NY
- project technician White Plains, NY
- project superintendent White Plains, NY
- senior implementation project manager White Plains, NY
- software implementation project manager White Plains, NY
- project finance White Plains, NY
- project controls White Plains, NY
- project intern White Plains, NY


