Administrative Assistant III

Posting Information

Posting Number2026741

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentSupport Services

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,646-$4,000

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Three years of progressively responsible administrative, clerical, office management, customer service, or business support experience.

• Experience using Microsoft Office applications, including Outlook, Word, and Excel.

• Experience coordinating multiple priorities, deadlines, and schedules in a professional office environment.

• Experience preparing, maintaining, or organizing records, reports, correspondence, or other business documents.

Preferred Qualifications

• Bachelor’s degree from an accredited college or university.

• Experience working in higher education, preferably in student affairs, student success, technology services, or administrative operations.

• Experience providing administrative support to multiple departments, programs, or supervisors simultaneously in a fast-paced environment.

• Experience with budget administration, purchasing, expense reconciliation, travel processing, and financial recordkeeping, including the use of enterprise systems such as SAP and Concur.

• Experience coordinating reports, projects, assessments, audits, or operational initiatives, including data collection and reporting activities.

• Advanced proficiency in Microsoft Office applications, particularly Excel, and experience using business systems such as Qualtrics, Adobe Sign, Microsoft Teams, Zoom, Banner, or similar enterprise platforms.

Job Description

The Administrative Assistant III provides advanced administrative, operational, and customer service support for the Support Services and Student Success Technology Services departments within the Division of Student Success. This position serves as a key resource in coordinating daily office operations, managing schedules and meetings, preparing reports and correspondence, maintaining records, and supporting departmental projects and initiatives. This position will assist with budget administration, purchasing, expense reconciliation, travel coordination, personnel-related processes, records management, data collection and reporting, technology inventory tracking, and other operational activities that support departmental and divisional goals.

Job Duties

Administrative Support

• Provide advanced administrative and operational support to Support Services and Student Success Technology Services leadership, staff, and departmental initiatives.

• Coordinate calendars, meetings, conference rooms, events, and operational deadlines.

• Prepare agendas, correspondence, reports, presentations, meeting minutes, and other supporting documentation.

• Monitor and support daily office operations to ensure efficient and effective service delivery.

• Research, gather, and compile information for reports, projects, and departmental decision-making.

• Coordinate and support departmental committees, training, meetings, special events, and divisional initiatives.

• Coordinate communications and collaborate with campus partners to support departmental programs, services, and initiatives.

• Direct inquiries and visitors to appropriate resources and offices as needed.

Departmental Purchasing and Administration Coordination

• Assist with purchasing, invoice processing, travel arrangements, expense reconciliation, budget monitoring, and other financial transactions in accordance with university policies and procedures.

• Coordinate, monitor, and process invoices and payments associated with departmental programs, including summer camps, conferences, and special events.

• Maintain records and documentation related to purchasing, budgets, personnel and operational activities.

• Support hiring, onboarding, and employment-related activities for staff and student employees.

• Coordinate departmental access requests, key requests, building access, maintenance work orders, and other operational support processes.

• Train, supervise, and provide guidance to student employees as assigned.

Technology and Inventory Support

• Assist Student Success Technology Services with technology inventory management, equipment tracking, asset records maintenance, data collection, and reporting activities.

• Utilize university software and enterprise systems, including Microsoft Office Suite, Microsoft Teams, Zoom, Qualtrics, Adobe Sign, and other technology platforms to support departmental operations

• Maintain office supply inventories and coordinate the ordering and distribution of materials and equipment.

Other Duties

• Perform other duties as assigned to support departmental, divisional, and university goals.

Additional Information to Applicants

Job Open Date08/21/2026

Job Close Date (posting closes at midnight)09/04/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation ( verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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