HR and Compliance Administrator (Hybrid)

About the Job

Main Sail, a VOSB and nationally recognized IT consulting organization serving public and private sectors, seeks a trailblazer for a new position within our administrative and accounting team. An ideal candidate is someone that has extensive knowledge of both HR functions and ISO 9001 and is friendly and enthusiastic about training and assisting others. He/She should be a self-starter able to learn independently and use that knowledge to recommend new procedures. A successful new hire will be responsive, adaptive, detail-oriented, as well as shows evidence of a range of diverse skills that help support core operating functions of a small business.

Position Summary:

This is a new role aiming to break apart core human resources functions into its own role and then formalize those HR functions, administer a temp staffing program for a major client, lead our ISO 9001 QSM program, aid in compliance oversight for a small business, and offer support for payroll processing. The position requires a self-motivated professional who can work independently and help define standards for an HR position while also collaborating with team members when needed.

Key Responsibilities:

Human Resources:

• Project Administrator for a VMS client, running a full cycle of services as their main point of contact, from initial inquiries to screening, onboarding, database maintenance and payment.
• Monitor timecards and prepare payroll data file for VMS client.
• Coordinate and develop programs to enhance employee experience and retention - SWAG, company announcements, employee discounts/benefits.
• Annual benefit renewal and open enrollment.
• Respond to employee inquiries and provide HR support.
• Develop and update policies, procedures, and employee handbooks.
• Support our 2 internal recruiters.
• Assistance with PEO case requests such as TPA registrations in new states.

Compliance:

• Extensive knowledge of ISO 9001, our QSM system, including ability to educate employees and handle external certification audits.
• Review job postings for local and state disclosure compliance and screen for CUI.
• Prepares and reviews contracts for new customers, subcontractors, vendors and employees.
• Ensure compliance with labor laws and company policies.
• Ensure compliance with client and regulatory requirements.

Administrative & Reporting:

• Generate reports and maintain accurate documentation.
• Assist with general office administration as needed.

Qualifications:

Required:

• 5-10 years of progressive experience in Human Resource positions.
• Strong knowledge of HR procedures so that you could identify needs and implement changes.
• Experience with payroll processing.
• Experience with QSM systems.
• Excellent communication and organizational skills.
• High attention to detail.
• Able to work with confidential information in a professional manner.
• Local and willing to be on site periodically at our office in Chesterland, 8 minutes from the 271 and 322 exit.

Preferred:

• Bachelor's degree in Human Resources, Business or related field.
• Experience in federal contracting or IT industry HR and compliance.
• Proficiency in Microsoft Office, CRM systems (JobDiva), QuickBooks, and HRIS/PEO platforms (ADP).

Benefits:

• Medical, dental, and vision insurance
• Life and disability insurance
• Paid time off
• 401(k) with company match
• Flexible schedule