Full-time Staff: Administrative Assistant (Nursing)

RESPONSIBILITIES (non-inclusive)

• Greet and respond to visitors and callers, routing to correct person and/or location or providing specific departmental information and general college-wide information
• Perform secretarial tasks: produce both simple and complex documents using various word processing and spreadsheet packages; establish and maintain files; schedule meetings and appointments; take and transcribe meeting minutes; sort and distribute mail; process college forms
• Attend faculty meetings and take thorough, accurate minutes. Maintain record. of minutes in the department office per Ohio Board of Nursing rules.
• Compose replies to routine correspondence; research and compile reports and prepare summaries as requested.
• Generate, process, and/or forward college paperwork as required relying upon accepted policies and practices; determine documents requiring supervisor's review and/or signature.
• May update and maintain computerized databases by performing data entry, adding and deleting files as needed and generating simplistic computer reports. Use Banner and Argos to track/validate nursing student course work, GPA; check student data for certificate of completion for OBN; create labels for mailings.
• May be assigned responsibility for planning and implementing special events such as pinning ceremony, receptions, dinners, or open houses
• May provide support to standing committees or ad hoc task forces by scheduling meetings; preparing agendas; recording, transcribing, and distributing minutes; maintaining master files; etc.
• Provide secretarial support for special projects; compile information; and produce reports.
• May monitor budget-reporting areas apprising supervisor of variances and discrepancies.
• Maintain adequate quantities of office supplies and materials.
• Perform related duties as assigned

QUALIFICATIONS

Education and Experience/Training

• Associate's degree in office administration or another field complemented by training in Microsoft Word, Excel, PowerPoint, etc.

• Three years of secretarial work experience in positions that developed the skills need to: organize and prioritize work; multi-task; establish and maintain simple and complex documents and reports; work effectively with a variety of constituents to ensure timely receipt of information and compliance with program deadline

Knowledge, Skills, and Abilities

• Knowledge of current office practices, procedures, and equipment. Initiative to develop processes that will facilitate efficient Nursing program office operations.
• Possess excellent communication skills: written and verbal.
• Ability to work independently; establish and maintain effective interpersonal relationships.

Physical Activity Level

• Light, sit sometimes. Walk and stand sometimes, lift occasionally.

CONDITIONS OF EMPLOYMENT

• This is a full-time, continuing staff position.
• This position is at grade 6A of the staff salary schedule.
• Please note: The final offer for the successful candidate is targeted to fall within the minimum to the mid-point of the salary range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s).

APPLICATION PROCESS: Apply for this position through the college's Human Resources website . Please be prepared to do the following:

• Answer all questions in the college's employment application (*please read the note below)
• Attach a current resume and a cover letter summarizing your interest and qualifications for this position.
• Applications will be accepted until the position is filled; however, application review will begin immediately.

*To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later.


Lakeland Community College is an equal access and equal opportunity employer and is strongly committed to a policy of equal opportunity in its employment practices. The College does not discriminate against applicants on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, military status, disability, age, ancestry, pregnancy, childbirth, or related medical conditions, genetic information, or any other characteristic protected by law. If you have a disability that requires special accommodation to participate in the application/interview process, contact the Human Resources Office at View phone number on click.appcast.io.


Please review Lakeland's Mission, Vision, Purpose and Statement of Commitment.