Clerical Associate IV

Clerical Associate IV

The NYC Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP delivers more than 1.1 billion gallons per day of the highest quality drinking water to 8.5 million NYC residents and more than 1 million people in Upstate New York, and has a wastewater conveyance and treatment system capable of processing over 1.3 billion gallons of wastewater per day to protect the environment and the city's surrounding waterways. New York City has approximately 140,000 catch basins, 114,000 hydrants, 90,000 valves, 14 gatehouses, 3 reservoirs, 68 groundwater wells, a 100 million gallon underground storage tank and 7,000 miles each of both sanitary sewers and water mains. The responsibility of maintaining these vast networks falls under the Department of Environmental Protection's Bureau of Water and Sewer Operations (BWSO). The Bureau of Water & Sewer Operations (BWSO) seeks to hire one Clerical Associate within the Division of Engineering, Connections & Permitting. This section will be responsible for a wide variety of tasks and projects ranging from coordinating project meetings with applicants, tracking projects in various databases, performance-related visual presentations, developing and reporting on different data analysis metrics for the Division, etc. The responsibilities will include logging in to all Pre-application meetings, Applications/Plans, Checks/Fees, Test Reports, FOIL Requests, are in line with BWSO goals that address appropriately and timely manner. Under direct supervision, the selected candidates will perform clerical/admin work of moderate difficulty and responsibility, but will not be limited to the following: - Process all received Plan/Application submissions, Fees within the division of Engineering, Connections & Permitting. Complete data entry of related office information. - Address applicant requests for data, status updates, requests to meet with staff, etc. - Complete Freedom of Information Law (FOIL) requests. - Perform work in relation to electronic and paper record keeping, archiving, and reports, - Attending and preparing meeting agendas, meeting notes, presentations, and follow up action items. - Working with different supervisors and managers in preparing materials necessary for new job postings, interviews, hiring packages, performance evaluations, etc. - Preparing presentations in PowerPoint or other software, for other supervisors and managers that have to present material in meetings or for seminars and conferences. - Develop and perform analysis of various data sources using excel or similar software, using formulas and other analytical methodologies. - Work with different supervisors in developing or updating the team's workflow, organizational charts, guidance documents, etc. - Arrange all necessary information and analysis in the preparation of monthly, quarterly, and yearly metrics as well as Key Performance Indicator, KPI analysis. Under direct supervision, the selected candidate will perform essential tasks of moderate difficulty involving the unit functions.