IT Project Manager

IT Project Manager

The Office of Financial Management (OFM) serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian. If you want to play a key role in enhancing how state government serves its citizens, you've found the right place. Join us in making a meaningful difference for every Washingtonian!

The job opportunity We are seeking an experienced IT Project Manager to support the One Washington program, the largest IT transformation in Washington state history. In this role, you will manage projects within an assigned workstream portfolio, applying project management best practices to plan, coordinate, and monitor activities that support successful project delivery.

As a key member of the One Washington project management team, you will oversee project operations, track progress, analyze project information, and collaborate with stakeholders to help deliver strategic technology solutions that advance the program's goals.

One Washington (OneWA), led by the Office of Financial Management, is an enterprise-wide transformation project focused on replacing 1960s-era technology with a cloud-based Workday solution for finance, procurement, budget, HR, and payroll processes. OneWA is a long-term, yet extremely fast-paced project anticipated to fully implement all phases by 2030. The project's core business hours are Monday through Friday, and all project positions are full-time. We offer some flexibility in schedules oriented around core business hours with prior supervisory approval. However, it is very common to work beyond the typical 40-hour workweek to meet the rigorous operational needs and business deliverables required for the go-live timelines.

What you'll work on:

• Lead and manage project information technology for the setup of the Enterprise Resource Planning system that will support all state agencies, higher education, the Legislature, and the Governor.
• Provide leadership, consultation, and oversight to the project team members and business partners through the duration of the project.
• Establish and collaborate on IT plans of action, setting priorities, establishing timelines, and leveraging resources.
• Work closely with the One WA IT functional area and internal OFM IT to determine project needs and risks
• Perform complex tasks in the area of expertise, leverage technical expertise to take advantage of new opportunities, solve difficult work problems, and accomplish challenging goals.
• Develop IT required project documentation, including but not limited to plans to manage the project integration, scope, schedule, cost, quality, resources, communications, risk, procurement, and technology proofs of concepts.
• Responsible for managing information technology change, risk, and quality management processes through the lifecycle of the project.

Communicate key project information (i.e., issues, risks, changes, accomplishments to internal and external partners.

• Collaborate with the One Washington Project Management Office Director, Executive Program Director, and Chief Technology Officer to determine needed project controls.
• Ensure there is an ongoing common understanding of the purpose of the project and the project objectives by all stakeholders. Communicate and collaborate with contractors and state staff.
• Report out on project statuses verbally and in writing.

Develop and implement project management standards, processes, best practices, and templates.

• Provide project management services, including status, projection, and budget updates, lead meetings, drive projects/tasks to completion, manage governance, and gateways.
• Research existing and new/innovative approaches to IT project management standards, processes, best practices, and templates.
• Work with stakeholders in defining project scope, budget, schedules, and deliverables.
• Develop and organize project work plans, identifying all tasks necessary to complete project work streams.
• Reprioritize and adjust work plans for changing conditions or new information.
• Design controls that provide appropriate, right-sized project management methods.
• Ensure project controls are consistently used, and the data/information is reasonable based on project knowledge.

What you need to bring:

Project Management Demonstrated ability to plan, organize, and manage multiple medium- to large-scale projects with increasing levels of complexity from initiation through implementation and closeout.

• Developing and managing project scope, schedules, budgets, risks, and deliverables.
• Monitoring project performance and reporting project status to stakeholders.
• Establishing project controls and performance measures to track progress toward milestones.
• Applying project management methodologies, tools, and best practices to achieve project outcomes.
• Prioritizing competing work and resources to maximize organizational value.

Information Technology and Business Acumen Demonstrated understanding of information technology projects and the ability to collaborate with technical and business experts throughout the project lifecycle.

• Supporting or managing software development projects using Agile or similar iterative methodologies.
• Participating in systems planning, design, development, testing, implementation, operational support, or continuous improvement initiatives.
• Managing vendor relationships, including developing statements of work, evaluating proposals, monitoring contract performance, and ensuring delivery of agreed-upon outcomes.
• Applying knowledge of business operations, financial management, budgeting, and administrative processes to support project success.
• Reviewing technical work with subject matter experts to validate assumptions, effort estimates, and project deliverables.

Leadership, Facilitation, and Collaboration Demonstrated ability to build collaborative relationships and lead cross-functional teams toward successful project outcomes.

• Facilitate meetings and discussions that result in shared understanding and positive resolution of complex issues.
• Build productive working relationships with diverse stakeholders, customers, vendors, and project team members.
• Promote collaboration, teamwork, and accountability across organizational boundaries.
• Anticipate customer needs and deliver responsive, customer-focused service.
• Influence others through collaboration, credibility, and effective leadership rather than positional authority.

Critical Thinking and Problem Solving Demonstrated ability to analyze information, evaluate options, and make sound decisions in support of organizational objectives.

• Identifying risks and developing practical mitigation strategies.
• Applying creativity and flexibility to resolve project challenges.
• Evaluating competing priorities and allocating resources to achieve the highest-value outcomes.
• Challenging assumptions or proposed approaches respectfully when doing so supports organizational goals.
• Providing candid, constructive feedback while maintaining positive working relationships.

Technical Proficiency Demonstrated ability to use technology and project management tools to support planning, collaboration, reporting, and project execution.

• Use project scheduling and planning software to develop and maintain project schedules.
• Create reports, presentations, and project documentation using standard business software.
• Utilize collaboration and document management platforms to support project teams.
• Learn and effectively apply new technologies and software tools as business needs evolve.

Equity Minded The ability to learn and grow: Curious about themselves and others, who take responsibility for knowing their own strengths and weaknesses, and who use their learning to make government programs and processes more efficient and effective to serve all in Washington.

The ability to meet the needs of others: Flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people we work with and serve.

We are committed to finding the candidate whose skills and experience align best with this role. We recognize that strong candidates may come from a variety of professional backgrounds and experiences. If your qualifications align with the role and you excel in collaborative environments, can manage competing priorities, and are committed to equitable and inclusive practices, we encourage you to apply.