HR Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit Job Description Build Your Future, Strengthen Communities – Grow with CIMS Common Interest Management Services is one of the fastest-growing HOA management companies in Northern California and is looking for a full‑time onsite Human Resources Coordinator to join our team in San Ramon, CA. We are a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We’re committed to improving communities and delivering outstanding service—come join our team! Why Work at CIMS? We offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with a match, vacation, sick and holiday pay. We have a Social Committee that organizes fun company events like our summer picnic, holiday celebration, and virtual team‑building activities! How You’ll Make an Impact The Human Resources Coordinator provides onsite HR support to CIMS and Associa OnCall employees on benefits, recruiting, new hire onboarding, employee engagement, leave of absence, safety and worker’s compensation while contributing to a positive workplace culture. Schedule is Monday‑Friday 8 am‑4:30 pm in office. The pay range is $26‑$29 per hour; direct experience preferred. This position works in partnership with other departments within the business, and interacts with vendors. The Human Resources Coordinator reports to the Senior Director of Human Resources. Main point of contact for questions on employee benefits; responds to employee questions to resolution and escalates to Sr. Director, HR as needed. Knowledgeable of all CIMS benefits. Ensures employee benefit SharePoint site content and documents are updated as needed. Update, post and remove job postings on Indeed as needed. Schedule meeting with new hire to complete I‑9, send gift to new hire and provide benefit enrollment support as needed. Deliver new hire presentation to create a positive employee experience. Complete all SDI and PFL forms for employees to receive paid state benefits. For employees on maternity leave, communicate baby shower options to employee’s manager. Send weekly LOA email to leadership team and initial leave email to employees. Assist with planning of company holiday party and company picnic. Participate in social committee for corporate office; work with committee to plan local events and community service opportunities. Create certificate for employee recognition award and send gift to employee monthly. Track annual performance and self‑assessment reviews. Create tracking reports to ensure leaders and employees complete reviews in a timely manner. Assist employees to complete workers’ compensation packet and ensure prompt medical attention. Maintain OSHA 300 log for CIMS and AOC. Respond to all emails, in a timely manner, sent to HR email account. Ensure HR SharePoint site content and documents are updated as needed. Continued self‑development of HR knowledge, and multi‑state employment laws where CIMS employees are located, coupled with mentoring from Senior Director, Human Resources. Requirements What You Bring Bachelor’s degree in Human Resources or related field. A minimum of 3 years of HR experience. Willing to travel locally via automobile roughly 15% of time and has a clean driving record. Excellent written and verbal communication skills with strong attention to detail. Serve as a supportive and approachable resource for employees while maintaining a balanced and professional stance that represents the organization’s interests and policies. Intermediate level knowledge of all MS Office applications, Teams, and SharePoint. Ability to complete high‑volume workload, meet critical deadlines and work through constantly changing priorities with enthusiasm. Ability to remain calm under pressure and objective when managing sensitive or complex employee matters. Punctual and dress professionally for a business environment. Knowledge of I‑9 work verification requirements desirable. Strong time management and organizational skills are required. Prior knowledge of human resources compliance laws, or an aptitude to learn HR compliance, including knowledge of California wage and hour laws; HR certification (desirable). Ability to learn quickly, take direction and accept feedback. Confidentiality and discretion in performing all duties and responsibilities. Approach all issues with balanced judgment and discretion. Location: 12647 Alcosta Blvd. Suite 275, San Ramon, CA 94583 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr