Real Estate Paralegal

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

We are seeking an experienced Real Estate Paralegal to provide dedicated support to two attorneys within a busy residential and commercial real estate practice. The ideal candidate will have 5+ years of hands-on real estate paralegal experience , strong organizational skills, excellent attention to detail, and the ability to effectively manage multiple matters and deadlines in a fast-paced, professional environment.

This role is ideal for a paralegal who is comfortable working closely with attorneys, taking ownership of assignments, and providing consistent, high-level support across multiple real estate matters.

Key Responsibilities

• Provide comprehensive paralegal support to two attorneys handling a broad range of real estate matters at both a residential and commercial level.
• Assist with the preparation, review, organization, and management of real estate transaction documents, including using available systems to create such documents.
• Prepare and coordinate purchase and sale agreements, leases, amendments, closing documents, and related instruments .
• Assist with due diligence , including reviewing title commitments, surveys, zoning information, corporate records, and other property-related documents.
• Coordinate with clients, attorneys, title companies, lenders, brokers, and other parties involved in transactions.
• Assist with real estate closings , including preparation and organization of closing packages and post-closing documentation.
• Review title and survey matters and coordinate with attorneys regarding title objections and requirements.
• Conduct and assist with UCC, lien, judgment, entity, and other public-record searches as needed.
• Maintain organized electronic and physical files and ensure all transaction documents are properly tracked.
• Prepare correspondence, closing checklists, transaction summaries, and other legal documents.
• Monitor deadlines and proactively follow up with attorneys, clients, and third parties to keep matters moving forward.
• Assist with post-closing matters, including recording, document distribution, and maintaining closing files.
• Perform legal research and other paralegal duties as requested.

Qualifications

• 5+ years of real estate paralegal experience in a law firm or comparable legal environment.
• Strong knowledge of real estate transactions and closing procedures .
• Commercial real estate experience is highly preferred.
• Strong understanding of title commitments, surveys, leases, purchase and sale agreements, and closing documentation.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Ability to effectively prioritize work and manage competing deadlines for two attorneys .
• Ability to work independently while maintaining close communication with the attorneys.
• Proficiency with Microsoft Office, including Word and Outlook .
• Experience with legal case/document management systems, including real estate transactional systems such as ClosingVue and SoftPro , is a plus.
• Active Notary certification.