Administrative Assistant

Job Duties

Are you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis, with the potential to grow into a full-time role.

Make a Difference Every Day

Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve.

At Stellher, Human Services is more than just our name—it’s who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.

What You’ll Do

In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly by:

Greeting clients and handling receptionist duties, including a multi-line phone system

Scheduling appointments and processing intake paperwork

Collecting payments and sending reminders

Performing data entry and managing client files for accuracy

Handling general office duties like filing, scanning, faxing, and correspondence

Processing outgoing mail and keeping common areas organized

Ensuring compliance with HIPAA, mandated reporting, and data privacy regulations

Supporting both clients and coworkers with dignity and respect

Jumping in on other duties as needed to keep the office flowing

Minimum Education Required

Education: High school diploma required; associate’s degree or vocational training preferred

Minimum Experience Required

What We’re Looking For:

Experience: 2+ years in an administrative role (experience with electronic health records is a plus)

Skills:

Strong customer service and interpersonal skills

Proficiency in Microsoft Office Suite

Excellent organizational skills and attention to detail

Knowledge of HIPAA privacy rules

Ability to work independently and as part of a team

Other: Familiarity with clerical systems such as filing and recordkeeping

Shift

First (Day)

Number of Openings

1

Compensation

$17.00 - $19.00 / Hourly

Postal Code

56601

Job Type

Part Time

Place of Work

On-site

Requisition ID

51585

Job Benefits

401(k) with employer match

Paid holidays

Sick leave

Employee Assistance Program (EAP)

A supportive, mission-driven team culture