Healthcare Executive Assistant

Job Description

Job Description

Job Summary

Healthcare Executive Assistant

TEEMA

Contract

In-Office | Phoenix, AZ, United States

The Opportunity

You’re the kind of person who is always looking to learn. You want to grow into something greater and you’re looking for an employer encourages and supports your professional development. TEEMA promotes advancement and rewards our employees based on individual performance and merit. Sure you’ll have exposure to the team, but all of our people are accountable for their success. Competitive and focused, our team is on a mission to deliver excellence. We also know that this can only be accomplished by supporting our employee growth and development. By providing frequent feedback and consistently measuring progress, we’ve discovered the recipe for success that’s delivered year over year growth since our first year of business. This a culture of winning. At TEEMA we breed winners.

Responsibilities

• Coordinate executive schedules and manage calendars to optimize daily priorities.

• Maintain confidential files and manage information security practices for executive data.

• Support pipeline tracking and territory-based reporting to measure progress toward targets.

• Prepare and edit briefing documents, reports, and presentations for leadership meetings.

• Act as point of contact between executives and internal teams for project updates.

• Coordinate cross-functional communications to ensure timely decision-making.

• Assist in implementing process improvements to increase efficiency and measurable results.

• Handle travel arrangements and itineraries with attention to cost and efficiency.

• Assist in onboarding new hires and supporting professional development activities.

• Monitor inbox and respond to routine inquiries with professional, data-driven updates.

• Support event planning and internal communications to boost visibility of objectives.

• Prepare and manage expense reports and budget tracking for executive actions.

Experience/Qualifications

• Maintain confidential files and information security practices.

• Advanced calendar management and prioritization for executives.

• Pipeline tracking and territory-based performance reporting.

• Prepare, edit, and summarize briefing documents and decks.

• Coordinate cross-functional communications for timely decisions.

• Assist process improvement initiatives to boost efficiency and results.

• Serve as liaison between executives and internal teams on updates.

• Plan travel and itineraries with cost and efficiency considerations.

• Manage inbox, respond to routine inquiries with data-driven updates.

• Support onboarding and professional development activities.

• Assist event planning and internal communications for objective visibility.

What's in it for you? (Salary, Commissions & Benefits)

• On-site role based in Phoenix, AZ — collaborate face-to-face with your team in our Phoenix office

• Competitive base salary as the core of your compensation package