Part Time Operations Administrator

: Description:

Our Operations Administrator will:

• Be responsible for assisting with the daily accounting, administration and human resource needs of the organization supporting both local, hybrid, and remote workforce.
• Assist with maintenance of the accounting and HR related systems, bi-weekly, month-end, quarter-end and annual payroll and HR related reconciliations, reporting, and filings.
• Assist in filing, maintenance and retention of Business/Administrative documentation such as business licenses, insurance policies, etc..
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
• Assist in the planning and execution of corporate events for both internal and external events.
• Generate reports/queries, including writing, maintaining and supporting a variety of reports or queries utilizing appropriate reporting tools. Helps maintain data integrity in systems by running queries and analyzing data.
• Act as the gatekeeper by answering telephone calls, snail mail, and emails from customers and clients and directing them to relevant staff.
• Perform receptionist duties: greet visitors, and answer and direct phone calls.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Reign Champion Supreme in their ability to Google and solve any problem they encounter!

Requirements:

Our Operations Administrator can:

• Process AP/AR, bank deposits and provide general ledger reconciliation support to the AVP of Finance.
• Identify opportunities for process and office management improvements and execute approved changes independently.
• Act as a primary contact for staff with HR needs, answer/triage inquiries, and provide accurate information on related questions with a customer service focus, escalate issues to appropriate channels.
• Plan, prioritize and organize work effectively; work effectively under pressure and time deadlines; analyze root cause, propose reasonable solutions, make logical decisions, carry out decisions made, and follow up with feedback where appropriate.
• Support creation, streamlining, maintenance of internal HR processes, procedures, documents, templates, s; maintain personnel files, digitally and hard copy, ensuring compliance.
• Assist with coordination of meetings and/or trainings including drafting presentations, scheduling, registration, reminders, tracking participation, arranging AV, material reproduction, distributing surveys and collecting evaluations.
• Assist in gathering and providing information for all regulatory audit processes and procedures.
• Keeps current on federal and multi-state payroll and human resource laws and regulations by reading applicable materials and attending seminars/conferences.
• Maintains and makes recommendations regarding office policies and procedures, and ensures they are implemented appropriately.

Our Operations Administrator possesses:

• High school diploma or equivalent required, BSBA preferred.
• Demonstrated experience working in a complex, fast paced, deadline-oriented customer-focused environment with frequent interruptions.
• Advanced proficiency using a variety of software, such as Microsoft Suite and Google Suite.
• Ability to generate reports and present data in usable formats. Aptitude to learn new technologies is a must.
• Pride in being called anal retentive! Must demonstrate meticulous attention to detail, initiative and follow-through; must be highly organized and able to perform tasks with a high degree of accuracy, efficiency, transparency, timeliness and accountability.
• Courage to be a bit bossy and unapologetically the greatest sidekick in history. Ensuring senior leadership is supported to the best of their ability.
• A desire and commitment to uphold and enhance Prodigy's commitment to integrate equity, diversity, inclusion and belonging throughout all we do in support of our clients.
• An ability to handle highly complex and confidential information with discretion and sensitivity required.