Human Resources Coordinator

Job Title: Human Resources Coordinator Location: Indianapolis - Downtown Campus Job Type: Full-time Classification: N-5 Salary Range: $18.50 - $22.00/hr. (based on experience) Reports To: Director of Human Resources Who We Are: We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!” Our Values: • Empathy: We stand with our students, partners, and communities. • Integrity: We treat all with dignity and respect. • Accountability: We deliver on our commitments. • Agility: We innovate, iterate, and transform. • Connectivity: We connect with partners to strengthen communities and ensure student success for all. About the Role: We are seeking an organized and service-oriented Human Resources Coordinator to support the daily delivery of human resources services for the Indianapolis Campus. In this role, you will provide administrative and operational support across core HR functions, including employment authorization, onboarding, contingent hires, Federal Work-Study, records management, reporting, training coordination, and employee engagement and recognition initiatives. The Human Resources Coordinator serves as a frontline resource for employees while providing day-to-day support to the Human Resources team. This position responds to routine HR inquiries, assists with standard HR processes, prepares and distributes communications, maintains accurate and confidential records, and supports routine compliance activities. The Coordinator works closely with campus and Statewide HR team members to ensure accurate, timely, and consistent HR services are delivered across the campus with professionalism and care. ****RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION**** Required Skills and Competencies: Process & Procedure Compliance: Knowledge of and ability to comply with college, campus, state, and federally mandated processes and procedures (e.g., accurately tracking documentation, meeting regulatory timelines, and ensuring personal, departmental, and employee compliance). Administrative & Operational Support: Experience providing day-to-day administrative support for continuity of departmental operations, including tracking tasks, maintaining calendars, preparing documentation, and organizing information. Systems & Data Management: Accuracy in entering, maintaining, reviewing, and extracting data to support of various duties and operational needs.. Policy Application & Compliance Support: Ability to apply established policies, procedures, and regulations consistently when responding to routine inquiries and processing transactions and knowing when and how to escalate complex or sensitive matters appropriately. Communication & Customer Service: Proficiency in providing clear, professional verbal and written communication skills when responding to employee inquiries, managing shared mailboxes, and preparing routine communications. Organization & Time Management: Ability to manage multiple priorities, meet deadlines, track compliance-related timelines, and maintain attention to detail in a fast-paced administrative environment. Confidentiality & Professional Judgment: Professional handling of sensitive information with discretion, professionalism, and adherence to both laws and institutional procedures (e.g., FERPA, record retention, and confidentiality requirements). Technical Proficiency: Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability and willingness to learn and effectively use additional systems, reporting tools, and platforms. Teamwork & Collaboration: Capacity to work effectively as part of a team and collaborate with colleagues to ensure consistent and compliant service delivery. Preferred Additional Skills: Two years of experience in a human resources coordinator or similar administrative role Experience supporting employee engagement, recognition, or internal communications Experience coordinating meetings, training sessions, or events Working knowledge of Workday or a comparable Human Resources Information System (HRIS) Key Responsibilities: The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Provide day-to-day administrative support for Human Resources & Administration operations, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, coordinating logistics for various HR & Administration departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc..). Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college). Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc..). Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed. Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions. Coordinate pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers. Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance). Monitor and manage the shared HR mailbox, responding to inquiries and routing complex matters appropriately. Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs. Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations). Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking. Support the development and delivery of training modules on various topics by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned. Coordinate with campus and Statewide Human Resources teams to support standardized HR processes and maintain consistency in service and communication. Education and Experience: Associate degree in a related field or technical/industry certification with substantial related experience or In lieu of an associate degree, three to five years of relevant human resources or administrative experience Why Join Us? Opportunity to support employee engagement and HR operations in a mission-driven educational environment Collaborative team culture focused on service, organization, and continuous improvement Competitive hourly compensation and benefits package Opportunities for learning, development, and professional growth Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued. Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes: Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution Dental plan with no-cost preventive services and coverage for orthodontia Vision plan with low-cost exams and allowances for glasses or contact lenses Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care Retirement & Financial Security 10% employer retirement contribution, fully vested after two years Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage Short-term and long-term disability benefits Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs Paid professional development opportunities Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess Flexible work arrangements where available Paid childbirth recovery leave (8 weeks) Paid parental leave (4 weeks) Additional Perks Eligibility for Public Service Loan Forgiveness Additional discounts on gym memberships, transportation, and various retail services Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights. At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace