Billing Coordinator POST NUMBER: 484669

Position Summary

Our client is seeking a detail-oriented Billing Specialist to join their growing team. This position is responsible for preparing and processing invoices, ensuring billing accuracy, maintaining customer accounts, and supporting collections efforts. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Generate, review, and distribute customer invoices accurately and timely
• Process billing transactions and ensure compliance with customer contracts and company policies
• Maintain customer account records and update billing information as needed
• Investigate and resolve billing discrepancies and customer inquiries
• Monitor outstanding balances and assist with collection efforts
• Reconcile billing reports and customer accounts
• Work closely with internal departments to ensure accurate invoice preparation
• Apply customer payments and assist with cash posting activities
• Support month-end closing processes and reporting requirements
• Maintain organized billing documentation and records
• Identify opportunities to improve billing processes and efficiencies

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• 1 years of billing, accounts receivable, accounting, or related experience preferred
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent communication and customer service skills
• Strong organizational and problem-solving abilities
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Preferred Skills

• Experience with ERP systems or accounting software
• Knowledge of billing, invoicing, and accounts receivable processes
• Ability to analyze and resolve discrepancies independently
• Strong interpersonal skills and a collaborative mindset
• Experience working with high-volume invoicing environments

Compensation & Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Professional development opportunities
• Collaborative team environment with growth potential

This is an excellent opportunity for someone looking to build a long-term career in accounting, finance, or revenue operations while gaining exposure to key business processes and customer relationships.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.