Accounts Receivable

Landmark Construction is hiring an Accounts Receivables Coordinator to be apart of our office team! The Receivables Coordinator is responsible for maintaining accurate receivable balances, applying customer payments, monitoring aging receivables, collecting past-due balances, and resolving billing and payment discrepancies.

Responsibilities:

• Prepares, posts, verify, and records customer payments and transactions related to accounts receivable.
• Assist with creating and submitting invoices for customers.
• Review accounts receivable aging reports regularly and maintain documented collection plans for past-due accounts.
• Contact customers, insurance companies, and mortgage companies by phone and email to collect outstanding balances, confirm payment commitments, and resolve payment delays.
• Record collection activity, customer communications, disputes, and promised payment dates accurately and consistently.
• Process and apply customer payments, including checks, ACH payments, wire transfers, and credit card payments, to the correct customer, invoice and company.
• Research and resolve unapplied cash, short payments, overpayments, deductions, duplicate payments, and other account discrepancies.
• Reconcile customer accounts and investigate differences between customer records and company records.
• Work with Estimators and the Coordinators to resolve billing disputes.
• Provide management with aging reports, collection updates, dispute summaries, and other requested accounts receivable information.
• Maintain supporting documentation and follow established approval requirements for credits, adjustments, write-offs, and refunds.
• Run quarterly commissions for Estimators and Project Managers
• Assist with other accounting projects as needed.

Qualification Requirements:

• At least two to three years of accounts receivable experience.
• Proficiency with Microsoft Excel, including sorting, filtering, lookup functions and pivot tables.
• Strong attention to detail and the ability to manage competing priorities and recurring deadlines.
• Clear, professional written and verbal communication skills.
• Ability to work independently, exercise sound judgement, and escalation, appropriately.
• High school diploma or equivalent; associate's or bachelor's degree in accounting finance, business administration, or related field preferred.
• Some experience working with Homeowners Insurance Companies preferred, but not required.

Benefits:

• 401k company match.
• 6 paid holidays.
• Medical/ Dental/ Vision/ Supplemental Insurance.
• Company will pay for training and certification.
• PTO.

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