Administrative Assistant III

Experience Required

3 - 20 years

Minimum Education Required

High School Diploma/G.E.D.

Compensation

$7.25 / hourly

Hours Per Week

40

Number Of Positions

1

Work Schedule and Shift Requirements

First (Day)

Job Description

Summary

Job Description:

The Medical Staff Office supports the credentialing, privileging, and ongoing compliance of the hospital's medical staff. The department collaborates with providers, leadership, and regulatory bodies to ensure adherence to accreditation standards, bylaws, andpolicies supportingsafe, high-quality patient care and effective medical staff governance.

TheAdministrativeAssistantis responsible forgathering current licensing, insurance and certificate information needed forMedical Staff andAllied Health Professional Staff tomaintaincredentials at Baptist HealthLexington. Responsible for maintenance ofall medical staff/allied health files and data entry into systems thatutilizesmedical staff information. Responsiblefor generating badges for physicians and allied health.Assistswith administrative and clerical functions of theMedical Staff Office. Provides administrativeassistanceto the Chief Medical Officer and Director ofDepartment.Assigned special projects and specifically delegated activities.

Administrative Assistant

Full-time

Job Description:

Prepares annual medical staff calendar and call schedule. Maintains monthly medical staff calendars andemergency room service call rotations. Updates andmaintainsas necessary throughout the month.

Handles all correspondence assigned according to written or verbal instructions. Provides workprocessing, proofing, copying, assembling, filing, and mailing asrequired.

Archives all office documents data ineasilyaccessible format.

Answers all inquiries according to facility release of information policy.

Responsible for department and medical staff financial deposits

Sends medical staffinvoiceand tracks Medical Staff Dues.

Adds all new appointments, reinstatements, after Board approval for PHYSICIAN/AHP intoappropriatesystemsmonthly.

Assists with Daisy Awards by copying apps and blinding for the committee meetings

Department of Pediatrics and Radiation Safety Committee

Maintains CME submission paperwork and forwards to CME Coordinator for C Hildren's Services,Orthopedic and OB/GYN Grand Rounds

Maintains Calendar/Scheduling for VP and organize meetings asnecessarysubmitsConference Preapproval forms and completes Expense Report for reimbursement to the FinanceDepartment/Administration as needed.

Order supplies/materials andmaintainsinventory and purchase order/invoice reconciliation.

Requirements:

High School/GED

Three years of related experience

Benefits:

Health, Vision, Dental, and Pet Insurance

Life Insurance

Short Term and Long-term Disability and Life Insurance

Identity Theft Protection

Tuition Reimbursement up to $6,000 annually

Company paid Maternity and Paternity Leave

5 days of Paid Time Off available upon hire

Bereavement Leave (includes pets)

PTO Sell Back Program

Compassionate Leave Sharing Program (PTO Donation)

Employee Support Fund, for employees in need of emergency financial assistance

Retirement with Company Match

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

"EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to r ace, color, national origin, gender, s exual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call View phone number on click.appcast.io. For TDD to voice, call View phone number on click.appcast.io."

Job Type

Full time

Benefits Offered

Not specified

Veteran Preference

No

Place of Work

On-site

Requisition ID

R26104838