Accounting Officer

Accounting Officer Under the general direction of the Accountant III, the Accounting Officer performs duties that require independent judgment, initiative, and extensive knowledge of bookkeeping and accounting practices, procedures, and principles. The Accounting Officer works closely with departmental units to monitor spending trends and fund balances, and provides simple financial analysis-based recommendations to address financial problems. Prepares, reviews, reconciles, and interprets various reports, and communicates discrepancies or variances to the concerned departmental units. Assists University Accounting during audits and provides administrative support to the unit. Duties & Responsibilities Oversees fiscal results within specified accounting fund types across all UICOMP units. Reviews and identifies areas of potential concern, trends/problems, and or changing requirements regarding accuracy, compliance, or fiscal sustainability. Communicates and coordinates with unit administration regarding findings and recommended resolutions, procedures, and/or accounting structures as necessary. Prepares, interprets, reconciles, and/or distributes periodic financial reports. Breadth includes standardized reports for internal UICOMP usage as well as those requested by other University of Illinois administrative units. Provides interpretation and follow-up as needed. Oversees accounting journal entries submitted by UICOMP personnel. Reviews fiscal activity for accuracy and compliance with University policies. Enters transactions into University systems to record new activity or correct noncompliant entries. Educates and ensures submitters resolve compliance issues that arise. Enter approved transactions into the University accounting system. Perform simple financial analyses: Collect source information, review, and interpret data according to the most appropriate quantitative or qualitative methods, and prepare reports of findings. Train, mentor, and advise Admin Affairs staff and other UICOMP operating units in matters of data sourcing, fiscal analysis, and planning. This function includes providing guidance on selecting appropriate standardized reports, assisting with understanding report results, consulting on analytical techniques, and interpreting and applying University policies and procedures. Serve as back-up for UICOMP cashiering operations. Collect, record, and balance payments received at the cashier window for student and staff fees, including parking, printing, postage, and shipping. Serve as custodian of cashiering change fund. Prepare and process currency orders for change funds. Reconcile parking token sales and counts from the security/reception area. Tabulate Medical Service Plan payments received from UICOMP medical clinics. Track and reconcile credit/debit card payment activity. Prepare bank deposits and associated reports to facilitate proper revenue distribution among UICOMP operating units. Provides administrative support to the departments. Perform other duties as assigned. Perform duties listed in the lower level of this classification series. Minimum Qualifications Any one or combination totaling two (2) years (24 months) from the categories below: Course work in accounting, as measured by the following conversion table or its proportional equivalent: 9 semester hours equals two (2) years (24 months) Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen (18) months 90 semester hours equals two (2) years (24 months) Work experience in bookkeeping, office support, or closely related experience. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.